Transactions Manager

Overview

The Transactions Manager will own the of end to end transaction processes, month end reporting and business partnering with UK venues and stakeholders and US HQ. The successful candidate will be based in the Topgolf UK HQ in Watford 2 days per week and will need to be an experienced people manager as they will have 2 direct reports. This position will suit someone who enjoys making process improvements.

Key Responsibilities

• Overall responsibility for the Purchase ledger for all the business lines served by the UK Finance Team (Venues, International, Toptracer, Corporate Overheads)

• Manage PO approval process

• Corporate credit cards

• Admin of Concur expenses system

• Schedule and manage the biweekly payment run, ensuring all vendors are paid in a timely and accurate manner, and process through the bank with adherence to all the cash controls in place

• Complete Balance Sheet recs and month end Reporting

• Manage F&B venue invoice processes end to end

• Maintain and update business process maps

• Support the FD & FC as necessary on ad-hoc requests

• Support external auditor requests

• Maintain PO approval matrix for starters & leavers

• Ensure compliance of personal expenses

• Manage Open PO reporting

• Maintain weekly AP processing KPI reports

• Create AP supplier spend league data

• Organise and support monthly venue service meetings

• Support growth in venue business, manage new venue AP processes in conjunction with a new venue set up (Aloha & Crunch time)

• Support transition to the new SAP & Coupa system and work with the US systems teams

Represent team on SAP project meetings and understand deliverables

• Implement SOX controls

• Compliant (VAT) AP service provision and management to venues/stakeholders

• Some travel to venues

•Manage performance and support development of the assistants, ensuring all remote working is done accurately and efficiently, and contributing to the overall morale of the wider finance team

•Support transition to 4-4-5 financial close calendar

•Develop and lead transactional automation and shared services support to reduce transactional processing costs

What we are looking for

• Previous experience in dealing with AP and familiarity with basic accounting principles

• Ability to multi-task and remain motivated and positive

• Good interpersonal and communication skills

• AAT level 4 qualified

• Organised with the ability to prioritise and complete tasks to meet tight deadlines

• Experience with Word, Outlook and Microsoft Navision

• Experience with Microsoft Excel (must be able to do PIVOTS, LookUps, SumIFs)

• Relevant experience in retail or leisure industry (desired)

• Excellent time management and organisational skills in a growing business

• Ability to work on your own and self-manage to meet deadlines and be pro-active

• Desire to continue personal and professional development

• Ability to adapt to constantly evolving and growing business environment

• Problem solving attitude

• Significant demonstrable team management experience

• Have a sense of urgency

• Have foundation level knowledge of accounting principles

• Maths and English GCSE grade C/5 and above

• Part or full qualified AAT

In return we offer

• 2 Days working from our offices in Watford (3 days WFH)
• Opportunity to grow within a growing organisation
• Work within a thriving team with the opportunity
• Be a key leader for our move to SAP