Transport Administrator

Our client are like for a Administrator / Hire Controller To effectively manage the Rental Fleet to serve our customer base and coordinate the transport for the Depot

Person Specification:

• Excellent organisational skills
• Good customer facing skills
• Strong self-motivation with a Proactive approach
• Teamwork - liaise well with each department
• Good clear communicator internal/external
• PC literate in Word / Excel / Kerridge
• Accurate and methodical administration/logistical skills
• Ability to cope under pressure, be flexible and meet deadlines
• Ability to work using own initiative and prioritise workload.

CORE ACTIVITIES:

Short-term Rental (STR) Fleet

• Process enquiries for casual hire quotations and follow up.
• Preparation of STR agreements, Transport Notes, etc.
• Monthly invoicing and posting out of all invoices for casual trucks.
• Market & Promote Short-Term hire, via telemarketing, email & post.
• Ensure that all machines in depot are correctly identified/labelled with status.
• Maintain Truck files, including filing of Transport Notes and STR Agreements.
• Ensure LOLER inspections have been carried out and are current for all STR machines. Please note since this is a mandatory legislative requirement. ALL on-hire STR machines must have a current Loler.
• Resolve invoice queries relating to Contract and STR.
• Liaise with Nottingham VSB department to ensure Kerridge system is updated for both truck movements between locations and maintaining truck Contract files for the region.
• Produce weekly availability list for STR fleet.
• Monitor STR utilisation to achieve minimum 85% utilisation, liaising with Sales, Contract and Operations Manager to identify possible disposal machines.
• Monitor hour meter readings and raise invoices for excess hour s charges where applicable.

General Duties

• Calculate weekly utilisation figures for Weekly Operations Report
• Daily listing of truck movement between depots and Corby refurbishment centre to Service Department for updating of service schedule.
• Monthly contract and casual hire fleet totals for Operations Manager.
• Ensure internal and external X-hire charges are kept to a minimum.
• Complete Monthly stock takes and ensure variances are resolved
• Complete weekly STR report for Regional Depot Manager

Salary upto 27k plus Bouns

Training Programs

Company Pension Scheme

Life Assurance COver

Health Cash Plan

Increasing Holiday

Work with a growing Market leader