Work Flow Administrator/Clinical Coder

Job summary To be responsible for the Work Flow to clinicians and read coding of relevant information into patients electronic healthcare records on Emis Web clinical system, adhering to the practice coding policy. The processing of information (electronic and hard copy) in a timely manner, liaising with multidisciplinary team members and external agencies such as secondary care and community service providers in accordance with current policies, including the use of the electronic referral service (ERS). In addition, the post holder will also support the multi-disciplinary team providing administrative and secretarial support as required in line with the needs of the organisation. Primary key responsibilities The following are the core responsibilities of the Workflow Administrator/Clinical Coder.
There may be, on occasion, a requirement to carry out other tasks. This will be dependent upon factors such as workload and staffing levels: a. Accurately Work Flowing incoming documents and clinically coding data on Emis Web into the patient record b. Identifying relevant clinical information documented in patient correspondence, coding appropriately and completing any detailed action c.
Inputting and extracting data as required to support practice reports d. Filing and storing records as required e. Photocopying documentation as required f. Actioning all incoming correspondence, emails and mail in a timely manner g.
Scanning of patient related documentation and attaching scanned documents to patients healthcare records h. Inputting data into patients healthcare records as necessary i. Answering incoming telephone calls put through from reception dealing with the callers request appropriately j. Carrying out system searches as requested including 2WW weekly audit and monthly referral audit k.
Maintaining a clean, tidy, effective working area at all times l. Supporting all clinical staff with general administrative tasks as requested m. Back up role of liaising with external agencies such as hospitals and community services, ensuring referrals are processed efficiently n. Processing calling letters as requested o.
Processing referrals using the electronic referral system (ERS) p. Managing all administrative queries as necessary In addition to the primary responsibilities, the Clinical Coder may be requested to: a. Review and update the practice coding policy as required (in conjunction with the Practice Manager b. Partake in audit as directed by the audit lead