Workplace Assistant

At HF we do things differently. We recognise the value of our employees and understand that they set us apart from our competitors. So, if you want to experience what life is like at HF, take a look at our Workplace Assistant vacancy within our Legal Operations Department.

The team is filled with experienced professionals working in an engaging and friendly environment. Our people pride themselves on making an impact through providing an excellent, results and solutions focussed service to our clients.

What will I be doing?

This role provides a unique chance to play an essential role in a law firm, contributing to the comprehensive support offered by the team. You will be part of our successful legal support team, providing a blend of administrative support to the legal support and facilities department.

You will be managing meeting room arrangements, which includes booking rooms and ensuring the rooms are prepared with specialist equipment and refreshments.

You will also assist with DSE assessment administration, booking of business travel and access pass management in line with our policies!

As a Workplace Assistant you will also be involved in Facilities projects such as assisting in the collection and presentation of data, which will require excellent written and verbal communication. You will also liaise with the Facilities Manager in relation to onsite deliveries and requests, so some light manual handling will be involved. You will provide front of house assistance when meeting clients and ordering any outside catering. Other administration tasks include ordering office consumables, managing postal requests and conducting office health & safety checks. No two days are the same!

What do I need?

This is a busy role, requiring a high level of accuracy and the ability to switch between tasks. If you have a good administration background and are a confident communicator with the ability to work in an organised and methodical manner, then we would like to hear from you! The best part? Full training will be given, however, you will need to be a team player with an adaptable and self-motivated attitude!

About the company

HF is one of the UK’s leading providers of legal and handling services to the general insurance sector. Established in 1969, the firm currently provides legal services to 12 of the UK’s 20 largest motor insurers in specialist areas such as counter fraud, large & complex injury, motor and casualty services, recoveries, costs and credit hire.

We are not your stereotypical corporate law firm. We offer flexible working and have a relaxed dress code, you can be yourself at work. We offer hybrid working and flexible working hours for all.

We continue to place a firm emphasis on investing in our people and promoting internally, we are always looking to invest and grow our people.

We’re always looking to recognise and reward our people for the work they do. Here are just a few of the benefits you’ll have access to, as part of our team:

• 25 days’ annual leave (in addition to public holidays), increasing to 30 days with service
• Private healthcare provision
• Company pension scheme
• Enhanced parental leave
• Cycle to Work scheme
• Life insurance and income protection
• Employee Assistance Programme & Digital GP service
• Season ticket loans
• Flu vouchers
• Bonus scheme
• Perks at work scheme package

To apply

Ready to apply, please follow the links below!

As an equal opportunities’ employer, we're passionate about inclusive hiring approaches.

When you apply, you'll be asked about any adjustments you might need to support the recruitment process. Let us know, and we'll do our best to support you.

Please note this role is based from our office based at Media City, Salford Quays.