Accounts & Administration Assistant

We are seeking an Accounts & Administration Assistant for our client based in Scunthorpe. The client are hoping for someone with career aspirations and a flexible approach to the role, which will be varied. This is a full time, permanent position.

Principal Objectives of Position:

• To support the administrative activities of the business to enable delivery and continuous development of a customer focused and efficient support service in all aspects of sales, purchasing, health, safety, quality, and environmental practices.
• To work closely with the Operations Manager and Finance Manager to ensure accurate and reliable information is maintained and readily available.

Key Responsibilities:

• To support full compliance with company policies and procedures.
• To communicate effectively with other administrators and the Operations Manager, regarding workloads, current tasks and issues arising.
• To act as a point of contact pertaining to the administration of sales, purchasing, and general administration.
• To support the administration of project controls, including resource/parts records and associated costs in conjunction with Clockify reporting.
• To support project management administration for the delivery of projects and service agreements, including life cycle management of machines and associated maintenance programmes.
• To liaise with customers, suppliers, and staff at all levels, by telephone and email.
• To respond timely to parts enquiries, generating associated quotations, order acknowledgements, payment applications, and sales invoices as and when required.
• To arrange and expedite parts deliveries to customers, liaising with transport companies as needed.
• To generate purchase orders and process associated delivery notes.
• To work in Stores, stock management, including stock counts, associated Sage entries, stock rotation, and dealing with anomalies in a timely manner.
• To arrange travel, accommodation, training courses and medicals (if, and when necessary).
• To maintain accurate, electronic records in line with data protection and confidentiality regulations.
• To fully contribute towards the overall safe and successful business performance and growth of the company.

Prior Experience, Qualifications & Personal Attributes:

• Good level of education (equivalent to GCSE Grade 5 (C) or above in Mathematics and English).
• Sage X3 experience desirable but not essential as full training will be provided.
• Excellent written and verbal communication skills.
• Good organisational skills and ability to work under pressure.
• Prepared to work in dusty and noisy environments when required.
• Determined and resilient, with the drive to complete tasks.
• Excellent analytical, numeric and IT skills (including intermediate use of Microsoft Excel, Word, and Outlook).

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