Accounts Payable Assistant

As part of the Central Finance Accounts Payable team, the Accounts Payable Assistant will ensure supplier invoices and employee expenses are processed, approved, and paid efficiently as well as carrying out regular month end tasks. Candidates will need a keen eye for detail, be able to accurately follow processes and work effectively as part of a team as well as being able to work independently.

The key objectives of the role are to ensure all invoices are recorded onto the system in a timely manner and that expenses comply with company policy and tax legislation. We are also looking for a team player who can support the objectives of the PL team, the wider Finance team, and the Company as a whole.

Key duties:

• Setting up new suppliers.

• Registering incoming supplier invoices.

• Ensure Invoices get to the appropriate team for approval and that the approval is received in a timely manner.

• Processing travel invoices from travel provider.

• Processing employee expense claims while monitoring compliance with expenses policy.

• Resolving internal and external queries by email and phone.

• Performing supplier statement reconciliations.

• Processing credit card expenses and banking cash receipts.

• Carrying out month end close processes.

• Any other Accounts Payable tasks as required.

Your experience and qualifications:

• Team player willing to work in a busy team

• Motivated and flexible

• Willingness to learn and enthusiastic to understand new processes

• Attention to detail

• Assertive and capable communicator

• Comfortable using Microsoft Office, particularly Excel and email

• Experience working in an Accounts Payable or transactional team

• Basic understanding of VAT

• Experience in Unit 4/Agresso is beneficial but not essential

• Studying towards AAT or completed AAT

Benefits:

• Discretionary annual bonus

• Holiday entitlement of 25 days per annum, exclusive of Bank Holidays

• International working and flexible holiday

• 3pm finish on the last Friday of the month

• Company Pension Scheme

• Life Assurance and Income Protection

• Professional subscriptions

• Flexible Benefits - including Cycle scheme, Dental insurance, Optical Cover, Travel insurance, Corporate Discounts, Tech Scheme, Gym Discounts, Bike Rental and Kids Pass.

• Enhanced family friendly leave policies.

A full job description is attached for your review. This role offers a hybrid working arrangement.

Interested? Intrigued? Inspired?

Join us to find out what you’re really capable of.

Buro Happold value flexible working as an important part of the way we work. We welcome applications from those who are seeking flexibility in their careers. #LI-MW1 #LI-Hybri

We wish to create a team that is fully inclusive, and welcome applications from those who are seeking flexible or part-time working. If you have any specific requirements that would enable you to take this role, we would be keen to explore this with you.

We are an international, integrated consultancy of engineers, designers and advisers. For over 45 years, we have built an unrivalled reputation by delivering creative, value-led solutions for the benefit of people, places and planet. Described by our clients as ‘passionate’, ‘innovative’ and ‘collaborative’, Buro Happold is synonymous with the delivery of exceptionally complex projects on every continent, working with the world’s leading architectural practices and organisations, such as the United Nations, UNESCO and C40 Cities. Through our global community of driven, world-leading engineering, advisory and design professionals, we are acting to address major challenges in an ever-evolving world.

A place for everyone

Buro Happold values individual's flexible approaches to working patterns as an important part of the way you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers.
Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds and experiences that shape us. Appreciating each other’s differences is key, we want employees to feel they don’t have to mask elements of their identity to thrive.

We are working to change the lack of representation of marginalised groups in the built environment and are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing difference allows us to develop the most innovative and elegant solutions.

Please let us know if there are any adjustments we could make to the application process to make it easier and more comfortable for you. Contact recruitment@burohappold.com so we can work with you to support you throughout your application.