Accounts Payable Officer

The Finance Department consists of the Financial Reporting Team who prepare the various types of accounts needed by the Museum, the Finance Business Partner Team who support our internal clients and monitor their budgets, and the Operations Team who control payments out, payments received and cash processing.

Main Purpose of the role:

For the Museum and associated companies, to ensure suppliers are paid accurately and on a timely basis, and to follow, and enforce control procedures in order to safeguard the V&A’s assets and reputation. To ensure that the data maintained on the accounting ledgers is up to date and reliable. To provide excellent customer service.

Key Responsibilities:

• Daily input and filing of purchase invoices onto Navision/Business Central in an accurate manner and within agreed deadlines. At this stage ensuring that all financial procedures and approval processes have been followed.
• Ensuring that invoices for the retail operation are either properly matched to the PO or processed in accordance with our procedures if the match fails.
• Weekly processing of ad-hoc payments (e.g Volunteer expenses)
• Ensuring that approvals for invoices and GPC transactions are followed up where necessary.
• Maintenance of supplier records in Navision/Business Central as required, including ensuring that bank details and VAT coding are accurate.
• Preparing payment runs including collating invoices, preparing foreign payments and sending remittance advices on a weekly basis for the V&A Museum and V&E Enterprises Limited.
• To do the same as required for other V&A entities.
• Take up and resolve accounts queries from customers, suppliers and V&A staff, identifying the nature of the problem using the available information.
• Reconciliation and filing of supplier statements.
• Ledger reconciliation work, including removal of excess purchase order commitments (on instruction of budget holders), actioning balance sheet review items (as tasked by line manager), and reconciliation of Direct Debit accounts within Navision/Business Central by ensuring that invoices are received and matched correctly.
• Undertake various administrative tasks as part of the weekly rota (e.g. opening and distributing post).
• Instruct staff as needed on Accounts Payable processes and procedures.
• Work closely with the Group Accountant to ensure that all intercompany invoices are processed in a timely manner
• Assist Finance Operations Manager with creation and maintenance of process documents for area of responsibility.

Applications Close 7th June

This is for a 15 month FTC.

Interviews to take place w/c 10th June.