Address
Salary As a result of a recent promotion, our Finance team is looking to add a new Accounts Payable Specialist to focus on all aspects of Accounts Payable activities, helping colleagues across the business with raising POs, setting up suppliers and receipting invoices. You’ll ensure that all suppliers are paid correctly and on time, and will help to ensure our Accounts Payable processes are optimised to deliver the best possible service to the business.
We’re looking for someone with good Accounts Payable experience, with skills in invoice and payment processing, vendor management, reconciliation and reporting. We’ve looking for a problem solver with the ability to help us improve our processes. The role is partly based from home and partly out of our office in Fleet, so you will need to be based locally.
This is an excellent opportunity for someone with a background in Accounts Payable to come in and own the process, and progress a finance career within a small, friendly and focused team.
What you'll be doing
Invoice Processing:
- Receiving and reviewing invoices for accuracy, completeness, and proper authorisation.
- Entering invoices into the accounting system and ensuring accurate coding to appropriate accounts.
- Matching invoices with purchase orders and receiving documents to verify the validity of charges.
Vendor Management:
- Establishing and maintaining positive relationships with vendors and suppliers.
- Responding to vendor inquiries, resolving discrepancies, and addressing payment-related issues.
Payment Processing:
- Preparing and processing payment runs, including cheques, electronic funds transfers, and ACH payments.
- Reviewing payment batches for accuracy and appropriate documentation.
- Collaborating with internal departments to validate and approve payment requests.
Reconciliation and Reporting:
- Reconciling vendor statements with outstanding invoices to ensure accuracy, and resolving discrepancies.
- Assisting in month-end and year-end closing processes related to Accounts Payable.
- Preparing and distributing regular reports on Accounts Payable ageing, outstanding invoices, and payment status.
Process Improvement:
- Identifying opportunities for process improvements within the Accounts Payable function.
- Streamlining and automating processes to increase efficiency, accuracy, and productivity.
- Participating in cross-functional teams to enhance overall financial operations.
- Completing adhoc projects to support the function and drive improvements.
What we're looking for
- Any level of AAT qualification would be useful, but is not essential as we are happy to consider people qualified by experience.
- Experience in Accounts Payable roles is essential.
- Skilled in invoice and payment processing, vendor management, reconciliation and reporting.
- Problem solving skills, able to influence solutions by proposing evidence-based recommendations.
- An analytical and data-driven mindset.
- Strong written and verbal communication skills.
- Able to be persuasive and influential with colleagues at all levels, to get them following the correct processes around receipting invoices etc.
- The confidence to work effectively within a small team and interact with a range of key business stakeholders and colleagues.
- Meticulous, proactive, enthusiastic, and a close eye for detail.
- Good Microsoft Excel knowledge. Experience of advanced features like v-lookups, pivot tables etc would be useful.
- Ability to prioritise workload and work well towards strict targets and deadlines.
What's in it for you
Checkit offer a range of benefits designed to give you the opportunity to learn and develop your skills, provide for your future, look after your routine healthcare, and feel protected if life throws you a curve ball. Our benefits include:
- Everyone gets a generous amount of leave, above the statutory levels, to help you rest and recharge
- Your birthday off in addition to your annual leave allowance
- 2 mental wellbeing days off per year, to take the time to reset and look after yourself
- Life insurance at 4x your basic salary
- Up to 20 paid sick days in any rolling 12 month period
- Income protection insurance to pay your wages if you need extended time off work due to illness
- Health cash plan to help with the costs of optical, dental and support for your mental wellbeing
- Access to Help@Hand health & wellbeing app
- Contributory pension scheme
- Share award scheme, allowing you to be rewarded for our future success
- Enhanced maternity and paternity pay, and paid loss of pregnancy leave
- Up to 60 days “work from anywhere” per year, allowing you to work from overseas
- Unlimited access to thousands of courses on LinkedIn Learning, and Pluralsight for tech roles
In addition, we have a remote-first, work-where-it-works culture, meaning that in most jobs, you’ll be able to work from home for the majority of the time, going to one of our offices in Cambridge, Fleet or London only when you need to collaborate with your team.
About Checkit
Checkit optimises the performance of people, processes and physical assets with connected digital solutions. We help companies with remote, deskless workforces to schedule, manage and analyse the activities of their teams to deliver improved productivity, engagement and cost savings. Via digital assistants that provide guided workflows, powerful dashboards that provide insights into critical activities and bring dark operations to light, and smart sensors that monitor critical assets and building facilities, we give leadership teams the ability to schedule and plan activity, and know what is happening as it happens, while making life much easier for their teams at the frontline. These real-time workflow, monitoring and analytics services enable safe and productive work, efficient operations and data-driven insight to continually improve performance in large, complex organisations.
We work across four main sectors – healthcare, pharmaceutical, life sciences and biotech; facilities and building management; retail; and hospitality. We help our customers with challenges as diverse as keeping vaccines at the correct temperature; reducing stock loss and waste for food retailers; reducing time spent on audit and compliance; repurposing tens of thousands of working hours previously spent on tasks we now automate; and monitoring best practice and care quality. Our clients include many NHS trusts, BP, Waitrose / John Lewis Partnership, Sodexo, Hallmark Care Homes and Center Parcs.
Checkit is a publicly traded business headquartered in Cambridge, UK, with its operations centre in Fleet, UK and a US operation based out of Tampa, Florida. We currently have over 160 employees and are growing rapidly.
