Admin Manager

JOB DESCRIPTION

Job Title: Admin Manager at Wildwood Devon

Responsible to: The Park Manager

Responsible for: Administration of the park

1 JOB PURPOSE

You will be required to assist with all the administrative duties of the park, playing a key role in cost control and making systems efficient and effective. You will report to the Park Manager and the Director of Finance to help install and maintain strict processes and protocols.

Your role will encompass managing orders and purchases, banking, EPOS back office and bookings, and HR management. We use Accounts IQ, Access Gamma and Microsoft Excel for all our financial and administrative functions.

2 MAIN DUTIES

You will be based at our park in Devon. Your main duties will be:

1. Manage and preparation of paperwork for the finance team in Kent

2. Online orders

3. Post and banking

4. Petty cash and other cash management

5. Weekly banking and stock on EPOS back office

6. HR management, including contracts, new starters, timesheets and holidays/absences.

7. Manage booking system for relevant departments and prepare necessary paperwork.

8. Assist in the kiosk and café when necessary.

9. Act as park duty manager from time to time.

3 SKILLS, KNOWLEDGE AND EXPERIENCE

Essential

Bookkeeping and general financial administration.

Experience with EPOS systems.

Experience with HR administration.

Competence in spreadsheet software.

Ability to work in a fast moving environment, providing accurate and timely information to a high standard.

Ability to work effectively in a team.

Desirable

Experience of working within the charitable sector.

A love of, and interest in British wildlife

4. OTHER CONSIDERATIONS

1. The post is advertised as full time 37.5 hours a week.

2. Appointment will be subject to a six-month probationary period.

3. An understanding of, and sympathy with, Wildwood’s Mission and Vision is very important.

4. No person shall be treated less favourably than another on the grounds of sex, sexual orientation, marital status, race, ethnic or national origin, religion, colour, age or disability. As an equal-opportunities employer, applicants for staff vacancies shall be shortlisted for interview and appointed purely on the grounds of their suitability for the post as laid out in the advertised job description.

5. Wildwood operates a no smoking policy in the park and in its offices.

5. EMPLOYMENT PACKAGE

The salary for the Office Manager is £25,000 per annum.

The holiday allowance is 30 days a year pro rata, which includes statutory holidays.

Wildwood offers access to a stakeholder pension, details of which will be given to you on confirmation in the post.

6. HOW TO APPLY

Application is by C.V. and covering letter and must contain the following information:

● Name, address, contact phone numbers

● Personal statement

● Employment history

● Educational history

You should include a statement of the relevant skills and experience that you believe you will bring to the job, paying careful attention to the requirements of the job outlined above. You should give two referees to whom we can turn for a confidential reference, one of whom should be your current or most recent employer. References will only be taken up for those candidates after an offer of employment has been made.

Applications will not normally be acknowledged. If you would like yours to be acknowledged, please enclose a stamped, self-addressed postcard.

Applications should be sent to Wayne Lyness, Wildwood Devon, Escot Park, Ottery St Mary, EX11 1LU. Or alternatively email jobs@wildwoodtrust.org. Interviews will be held on site at Wildwood Devon, Ottery St Mary, by arrangement.

Job Type: Full-time

Salary: £25,000.00 per year

Benefits:

• Company pension
• Employee discount
• Free parking
• Life insurance
• On-site parking

Schedule:

• Monday to Friday

Experience:

• Administrative experience: 3 years (required)

Ability to Commute:

• Ottery Saint Mary, EX11 1LU (required)

Ability to Relocate:

• Ottery Saint Mary, EX11 1LU: Relocate before starting work (required)

Work Location: In person

Application deadline: 03/04/2024
Reference ID: WWDAdmin01.24
Expected start date: 01/04/2024