Administration Assistant

Are you a focused individual who excels as an integral part of a team? Do you thrive whilst working off your own initiative? If so, Randstad would love to hear from you!

We are seeking an experienced administrator to provide essential support to the Health Care team in Maghaberry Prison. The ideal candidate will thrive in a busy environment with tasks inclusive of; dealing with queries with immediate action, data input, taking minutes, maintaining a filing system, general administrative duties and maintaining absolute privacy when handling sensitive records & health care files.

LOCATION: Maghaberry Prison

POSITION: Temporary Administrative Assistant (Band 3)

PAY RATE: Band 3 £11.67 Per Hour

HOURS: Full time 9-5 Monday - Friday

Benefits:

• Enhanced holiday package inclusive of public holidays
• Pension scheme
• Free training inclusive of E - learning
• Retail, leisure and high street discounts
• Weekly pay
• Immediate start dates available
• Maghaberry area

Requirements:

• Minimum 12 months clerical/ administrative experience essential
• Full driving license and access to their own car
• Knowledge of health care/ medical/ public sector highly desirable
• Ability to work as part of a team
• Excellent organisational skills with an ability to manage workload
• Effective communication skills
• Effective use of administrative systems including MICROSOFT OFFICE and scheduling software
• Ability to ensure accuracy within own work
• Confidence in data entry and diary management
• Ability to demonstrate independent working
• Minimum 4 GCSE’s inclusive of math and English (or equivalent) OR NVQ level two administration (or equivalent) OR two years clerical/ administrative experience

Responsibilities:

• Support to management including; filing, photocopying, dealing with incoming and outgoing enquiries in relation to the healthcare in prison service
• Ensure the Trust’s policy on equality of opportunity is promoted through his/her own actions and those of any staff for whom he/she has responsibility.
• Cooperate fully with the implementation of the Trust health and Safety arrangements, reporting any accidents/incidents/equipment defects to his/her manager, and maintaining a clean, uncluttered and safe environment for patients/clients, members of the public and staff
• Cooperate fully with regard to Trust policies and procedures relating to infection prevention and control.
• Contribute to ensuring the highest standards of environmental cleanliness within your designated area of work.
• Adhere at all times to all Trust policies/codes of conduct, including for example: Smoke Free policy, IT Security Policy and Code of Conduct, standards of attendance, appearance and behaviour.
• All aspects of clerical support to support directorate operations ensuring efficient services
• Diary management
• Handling of patient records with an ability to keep confidentiality on sensitive data
• Arranging appointments/ meetings as requested
• Using relevant computer software and systems ensuring records are maintained accurately
• Data entry
• Call handling as required by the department

Randstad Care acts as an employment business when supplying temporary staff and as an employment agency when introducing candidates for permanent employment with a client. Randstad Care is an equal opportunities employer and decisions are made on merits alone.

Did you know that Randstad Care have been awarded a place on the National Clinical Staffing Framework for the NHS? This means we will be able to bring you more opportunities within nursing & midwifery and clinical staffing.