Administration Assistant (Maintenance)

Do you have experience of administration ? Are you organised with great IT literacy and interpersonal skills ? Then look no further..HMP Forest bank are currently recruiting for an Assistant Administration Assistant in Maintenance. This is a great part opportunity to work as part of a multi-tasked administration team performing a variety of duties to ensure the smooth running of the function, providing a quality administrative service to the maintenance department. You will be tasked with maintaining maintenance records and diaries as well as supporting maintenance operatives/managers. You will also work with contractors managing bookings and operate the CAFM systemHMP Forest Bank serves the courts of Greater Manchester and maintains strong links to the local community with a focus on resettlement. We aim to deliver quality of life services and support people to change their lives for the better.Opportunities for learning and developing work-ready skills are on offer for all who come in to custody, but our commitment to reducing reoffending in local communities does not end at the prison gate. We support people released from custody through innovative partnerships in substance misuse services in Bury and Oldham, working with people to maintain recovery and lead law-abiding lives.As well as the 16 residential units on site, there is a healthcare centre, gym, library, workshop complex, visits hall, chaplaincy and kitchen. The prison’s capacity stands at 1,460, holding adult men both on remand or sentenced and young prisoners between the ages of 18-21 years.For more information on working in Justice within Sodexo please see Careers in JusticeMain ResponsibilitiesTo Maintain all electronic folders and set up new as required.  This includes:The internal Maintenance Operatives training records.  Dates completed/renewal and certificates.Proactively maintaining contractors documents/statutory/insurance certification/RAMS & SSOW/contact details, their training and qualifications.Holiday cards and toil records.Weekly variance sheets.To Maintain and update the Maintenance dairies. This includes;Proactively maintaining relevant dates and renewal of documents/statutory certification and actively, without promoting, contacting these contractors. Thus, ensuring that certificates are always renewedMaintaining regular bookings of contractor’s visitors and deliveries. Diarizing staff holidays toil and on call information.Raising and maintaining e-permits.Maintaining contractors RAMS/SSOW.Bookings via CMSRaising purchase ordersFull operation of CAFM system (Maximo). Including asset management, PPM’s and reactive works.Contract scope including KPI’sThe Ideal CandidateExcellent organisational skills with the ability to work under pressure.Good computer skills in word & excel.Excellent interpersonal skills.Organisational skills.A good eye for detail.A team player and sharer of knowledge.Excellent time-keeping organisation, planning and scheduling.Ability to work to set time scales.Adhering to and driving company initiatives.Experience working in a standards/compliance environmentAbility to maintain and develop client and contractor relationships.Ability to comply with company and statutory regulations.Ability to delivery consistent level of service within the company standards inline with the contract specifications.DesirableKnowledge of SAP/Maximo systems would be beneficial but not essentialFor more information on Sodexo Careers please visit Sodexo Careers  Package Description £25,390.74 rising to £26,674.35 after 1 year service 37.5 hours per week 7.30am - 4pm (1 hour lunch) Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we offer: Sodexo Discounts including Costco Membership, Free Spree cashback card and Gym discountsFree lunch and parking on-siteBlue-Light discountsSodexo Retirement PlanAccess to ongoing training and development programs including apprenticeshipsCountless opportunities for career development and to grow within the companyCommunity Online Academy (COA)Employee LotteryMental Health First Response ProgrammeHealth and wellbeing incentives including Spectrum.Life, YuLife and Talk.Reward and Recognition schemes Stop Hunger Foundation and Volunteering days Cycle to work schemeBupa Healthcare PlanLife AssuranceWe're all about building a workplace for the future, we believe in equal opportunities, and we celebrate diversity. We’re an inclusive workplace, where everyone is welcome, everyone can be natural, and be the best versions of themselves. We recognise that we’re on a journey with regards to diversity and inclusion and would therefore welcome applications for candidates from underrepresented backgrounds. All offers are subject to full security clearance checks.  Ready to be part of something greater? Apply today! About The Company  At Sodexo, our purpose is to create a better everyday for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services. We're all about building a workplace for the future, we believe in equal opportunities, and we celebrate diversity. We’re an inclusive workplace, where everyone is welcome, everyone can be natural, and be the best versions of themselves. We recognise that we’re on a journey with regards to diversity and inclusion and would therefore welcome applications for candidates from underrepresented backgrounds.