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SalaryOXFORD125696_1704285896
Salary Package:Up to £28000 per annum + Term Time & Fre
Location:Abingdon, England
Consultant:Kathy Rusher
Posted:03/01/2024
Description:
Berry Recruitment are NOW hiring for energetic and self-motivatedAdministration Assistant (Term Time) to work for a fantastic Academic Institute in Oxfordshire.
Role: Administration Assistant (Term Time)
Salary: £22,800 Per Annum (Full time Equivalent £30,000 Per Annum)
Location: Abingdon - Oxfordshire
Hours: Monday to Friday – 08:00 – 17:00
The role is to work closely with the Head to provide the highest level of administrative support: coordinating and managing the Head’s diary, dealing with all routine communications, receiving visitors, and assisting with the day-to-day liaison with staff and pupils. The EA will be an excellent ambassador for the Head and the school in all dealings.
The EA will develop and execute the Head’s initiatives and ideas for visits and events, liaising with members of the Senior Leadership Team (SLT) as necessary.
About the role:
AsAdministration Assistant (Term Time) your duties will be:
- Attend daily meetings with Head to discuss work requirements and other issues.
- To coordinate and manage the Head’s diary in Outlook. The EA should be proactive and take opportunities to plan the Head’s diary most effectively and according to an established set of priorities.
- To ensure that relevant school calendar entries are coordinated with the Head’s diary.
- To deal with specific visitors to the Head and enquiries to the Head’s office.
- To deal with telephone calls and to screen accordingly.
- To act as ‘gatekeeper’ and facilitate access to the Head where appropriate, and without jeopardising the smooth running of the Head’s schedule.
- To deal with all the Head’s correspondence.
- To open and deal with all post.
- To prepare routine correspondence for signing, i.e., to prepare draft or final replies to letters/ emails on behalf of the Head.
- To prepare other correspondence/documents/reports, as required.
- To arrange and organise meetings and to ensure the Head has all relevant information in advance.
- Overseeing/management of all practical arrangements for the Head’s meetings, e.g. room bookings, staff/parent availability, catering etc.
- To attend meetings and take minutes when required. (e.g. the pupils’ School Council Meetings).
- To maintain the administrative and management information systems necessary for the efficient running of the Head’s office.
- To maintain records as necessary for the smooth running of the school.
- To coordinate events as required by the Head e.g. The school’s annual Fireworks Evening, Staff Family Fun evenings.
- To undertake research in support of the Head’s work, to include the preparation of reports/statistics/briefing papers, that can be used by the Head to aid decision making.
- To manage the timeline and execution for the Head to write pupil reports, proofread and uploading them to the school information management system.
- To help with the Head’s termly report to the Governors; liaising with contributors and pulling together content based upon the Head’s instructions.
- To ensure timely communication of Full Board and Committee/Sub-Committee meetings to the Governors.
- To design (when necessary) and produce play/concert programmes etc.
- To take minutes at the start of term Staff (INSET) Meetings and other meetings as needed.
About you:
- An excellent face-to-face communicator and outstanding telephone manner.SHARE BY: FACEBOOK TWITTER LINKEDIN EMAIL
