Administration For Interventions And Psychology Department

HMP Ashfield is a male Category C prison situated in Pucklechurch, Bristol we are currently looking for a part time administrator within our Interventions and Psychology department.
This post is working a 20-hour week. Full training will be provided to the successful candidate, and we have a full range of staff benefits. Including free uniform – free food for staff – free parking - Annual leave of up to 31 days to name but a few. Security clearance will be needed for this post along with 3 years UK residence being required for security clearance.
Serco Home Affairs is exempt from the Rehabilitation of Offenders Act 1974 and all offers of employment are subject to security clearance checks and approval by the Home Office.
Key Purpose:
To ensure the successful administration of Interventions and Psychology provision at HMP Ashfield. To assist the department in the delivery of accredited interventions programmes by providing administration support to ultimately reduce the likelihood of reoffending and prepares prisoners for a successful return to the community.
Role Essentials:
To ensure that the details of all new receptions at HMP Ashfield are added to the local database. Contact logs for each prisoner must be opened for each new reception.
Prepare information for monthly Sentence Planning Reviews - All files are created in a timely manner.
All information is requested and added to each prisoner file.
Ensure that every contact and email in relation to every offender is captured in contact logs .·
Carry out any/all administrative duties directed by the line manager including, but not limited to, mail collection, photocopying and filing ·
All new receptions to HMP Ashfield to be referred to the clinical meeting. Detailed notes of every clinical meeting should be saved on the Interventions Database.
Offender Supervisors should be notified every time a decision is made about every offender. This assessment database should be updated to ensure that all decisions are recorded, this must be up to date.
Manage Prisoner Files - All files should be archived and forwarded to other establishments in line with Data Protection Guidelines within set time periods.
Attend Post Programme reviews and minute the meetings - Liaise with the Resettlement Manager with regards to booking PPR’s.
Invite attendees to meetings. Minutes are recorded and produced in a timely manner.
Ensure copies of Post Programme Reports and review minutes are distributed to the offender and all relevant staff members, ensuring that these are filed/saved appropriately.
Update local and national databases with new arrivals and departures from the establishment.
Produce monthly audits of the prementioned tasks to ensure that quality service is being provided and that this can be shown with consistent data.
Working in accordance with all statutory, Home Office, company and department requirements (these include, but are not limited to, Health & Safety, Race Relations, Suicide Awareness, Security policies and procedures).
To share in the responsibility for ensuring good standards of behaviour.
To undertake all other duties as directed by your line manager.
To assist in other area(s) of the prison when instructed and directed by Senior management.
Qualifications:
5 GCSE grade A – C, including English
Relevant administrative qualifications desirable but not essential.
Relevant administrative qualifications Experience
Experience:
Have proven experience of working in an environment that demands strong interpersonal, oral and written communication skills.
Previous administration experience working in a busy department Some experience of working within a prison environment and knowledge of Offending Behaviour Programmes and resettlement pathways.
The ability to collate and interpret data trends
A working knowledge of Microsoft Office programmes (a particular proficiency in Excel is necessary) Must be proficient at concise minute taking Skills Excellent written and oral communication skills.
Excellent organisational skills and ability to manage a large workload.
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Skills:
Ability to work under pressure within a busy team
Excellent written and oral communication skills.
Excellent organisational skills and ability to manage a large workload.
Able to manage workload independently and prioritise tasks efficiently.
The ability to liaise effectively with a variety of internal and external stakeholders, including, but not limited to staff and prisoners, as required.
Ability to work as part of a team.
Able to reflect on own performance and to strive for continuous improvement.
The ability to maintain boundaries and demonstrate resilience when working in a prison environment.