Administration / Logistics Assistant

Position is Wednesday to Friday only, 24 hours / week.

Due to growing demand Helia Photonics Ltd is looking to add to the administration team. This role will be to support where required the needs of the business. The successful candidate will be reporting to the Finance and Admin Manager, duties will include;

Ø Inward processing of goods received

Ø Despatching customer product (domestic and international)

Ø Generating documentation for a variety of couriers

Ø Purchasing consumables

Ø Assisting in stock control

Ø Contacting a range of suppliers to seek best price available

Ø Updating various databases and shared spreadsheets

Ø General administrative duties such as answering phones, dealing with visitors

Other duties you may be asked to assist with:

Ø Processing supplier invoices and matching with purchase orders

Ø Supporting other areas of the business

Skills required for the position

Ø Excellent communication skills

Ø Attention to detail is vital

Ø Experience with international shipping would be advantageous

Ø Excellent customer service skills

Ø Sound knowledge of MS office, in particular Word and Excel

Ø Team player with a positive attitude

Ø Able to work to deadlines and update supplier lead-times and deliverables

Ø Ability to work under pressure

Job Type: Part-time

Pay: £11.45-£13.00 per hour

Expected hours: 24 per week

Ability to commute/relocate:

• Livingston, EH54 7EJ: reliably commute or plan to relocate before starting work (required)

Education:

• GCSE or equivalent (required)

Experience:

• Customer service: 1 year (preferred)
• Administrative experience: 2 years (required)

Language:

• English (required)

Licence/Certification:

• Driving Licence (preferred)

Work Location: In person

Reference ID: HPLADMIN2024_4