Administration Manager

School Administration Manager

Job Type: Temporary

Sector: Education / Healthcare

Please note the role is only term time only:

April: 18th – 30th

May: 1st – 24

June: 3rd – 30th

July: 1st – 24th

Duration: Expected to be for 3 to 4 months and maybe longer while the client recruits on a permanent basis

Location: North West London

Band: 6

Pay Rates:

£19.00 to £22.50 paye per hour

£21.00 to £25.00 paye including holiday

£24.00 to £28.00 umbrella per hour depending on skill and experience

Parking:

Parking is available about 5-10 mins walk up from the working location. There is no fee, but the client cannot guarantee parking will be available.

Working Days and Hours: Monday to Friday 8am to 4pm, 37.5 hours a week

Office Management

• Responsible for the provision of a high quality, cost effective and efficient administration across the service and contribute to/or lead on activities/ projects.
• To provide and oversee a high quality, efficient, and effective administration service to the complex multi-disciplinary team.
• Direct line management responsibility for the administration team and management of staff performance and disciplinary issues within the administrative team
• Direct line management responsibility for the school Kitchen Assistant ensuring all lunchtime duties and cleaning requirements are coordinated effectively
• Plan, organise and implement quality improvement initiatives using appropriate tools to assess impact
• Liaise with appropriate persons/authorities to ensure the carrying out of statutory requirements, including production of data, reporting, and ordering for the Trust and School (e.g. Ofsted, CAMHS, SATS, Pupil Level Annual School Census,
• etc.)

Clinical and School Administration

• Provide and co-ordinate administrative support for professionals/ review meetings, clinical reports and assessments, etc.
• Ensuring preparation of necessary documentation for clinical meetings and minute taking as required.
• Ensuring data quality, notifying clinicians and administrators of errors and inconsistencies and supporting them to ensure corrections are made
• Provide administrative support for clinical reviews, GP letters, network liaison, initial assessment and discharge reports.
• Assist (in partnership with Lead Nurse) the coordination of school nurse appointments and relevant correspondence.
• Support and direct office admin assistant in maintaining day-to-day duties such as; diary management, pupil correspondence, liaison with local authorities, room bookings, ordering stock, inventories, post, reporting repairs, school catering etc.
• Co-ordinate and arrange pupil transport services and timetables with parent/carers, transport providers, local authorities and professionals ensuring any changes are communicated to all concerned in a timely manner.
• Assist the SLT in all administrative duties around school and term timetabling, inset days, target setting meetings.
• Assist the education team in setting up off-site curriculum activities/visits, sourcing transport where necessary.
• Assist the education team with resource orders as required and setting up of educational subscriptions/accounts.
• Coordinate and manage (alongside the administration assistant) all education based administration requests such as; ICPs, EHCPs, PHP’s, PEP, Annual Education Reports and Annual review documentation – in liaison with the class teacher and case coordinator.
• Organise the statutory educational aspects of a pupils on home education/exclusion (e.g. exclusion letters, sanctions book and post school work to pupil as directed by the class teacher)
• Lead on and coordinate the use of MS office packages and other communication applications for all correspondence such as Parent Mail/Egress

HR

• To lead on all aspects of recruitment of all new staff this includes;
• Agency, bank, honorary, volunteers, educational, administrative and clerical staff.
• Manage and coordinate advertising of vacancies via Trust and external agency platforms for educational and clinical staff (e.g. TES – Times Educational Supplement/ TRAC/NHS Jobs)
• Manage all aspects of the trust recruiting process including the submission of vacancies on trust platforms (TRAC), supporting recruiting managers with shortlisting candidates and submission of interview details for candidates
• Responsible for the coordination agency staff, liaising with the agency to ensure all necessary documents are received in compliance with Trust/Ofsted procedures (DBS checks/qualifications/references etc.)
• Responsible for all staff sickness absence monitoring including sickness returns for the School and Trust, return to work interviews following sickness absence and referrals to occupational health when required
• Manage and approve agency staff and bank-staff time sheets (weekly staff, bank/agency workers etc.)
• Responsible for the creation and maintenance of all individual staff files ( in accordance with the Trust’s recruitment policy and procedure in addition to statutory DFE/Ofsted requirements)
• Supporting the SLT to identify staff development needs ensuring that training requirements are closely monitored in order to meet external regulatory requirements (NHS/Education requirements)