Administration Officer

Job details

Kennedy Peace are currently partnering with a London based bank in recruiting 2 Administration Officers, one on a permanent basis and one on a FTC basis

These new roles are due to a recent restructure and due to their nature, the successful candidate will be required onsite 5 days a week

For the Permanent Administration Officer role you must be an Administration all-rounder with previous HR and payroll administration experience ideally, a basic understanding in liaising with the 3rd party providers is desirable

For the FTC Administration Officer role, you must have experience dealing with Health and Safety (H&S) matters whilst supporting with general office maintenance and repairs

You MUST have some previous Office Administration experience gained in the UK and have full working rights to be considered for these roles

Key Responsibilities include;

• General administrative duties and Office Management (including but not limited to)
• Screening incoming calls
• Sorting and distributing incoming mail. Managing outgoing mail. Logging incoming posts
• Deliveries and liaising with off-site consolidation center. Requesting courier services
• Visitors' management incl. registering visitor log in the system, welcoming visitors
• Maintaining meeting room calendar and setting up meetings when required
• Monitoring the stock levels and ordering stationery, office supplies and refreshment
• Filing, photo-copying, scanning and typing documents
• Maintaining and updating office databases incl. update office plan, Back-up Plan, Org. chart, Cabinets review etc.
• Assisting with 3rd party contract reviews and renewals
• Assisting with insurance renewals and mid-term changes

HR Administration

• To prepare and process Weekly and monthly payrolls in line with payroll cycle processes, ensuring the information is accurate and timely. Including processing benefits, for example pensions, private health care etc
• To understand the UK taxation, NI and other statutory deduction as required. For example, HMRC submissions and payment obligations.

Health and Safety (H&S)

• Assisting with H&S arrangements and keeping records up to date. Ensuring the office is compliant with health and safety regulations. Regular checks of First Aid boxes etc.
• H&S staff trainings and maintaining training records
• Assist with arranging office maintenance and repair when required
• Assist with accounts payable/receivable when required
• Receiving invoices from the service providers, checking amount and processing in internal system
• Recording monthly corporate cards expenditure