Address Overview:
There is a strong emphasis on working within a team environment, as the key aim of the BST is to ensure that delivery of support to OAG solicitors is of the highest standard. All members of the team are expected to make an effective contribution to this aim.
The Office of the Advocate General (OAG) is a UK Government department. It is the UK Government’s Scottish Legal Team and provides advice to UK Government Departments, represents the UK Government in Courts and Tribunals in Scotland and supports the Advocate General as a UK Law Officer. The Business Support Team supports approximately 40 solicitors across 3 Divisions and is made up of 8 members of staff. These are the Business Manager (C1), Assistant Business Manager (B1), IT Engineer (B2), PA to the Director (B1), 3 x Administration Officers (A3), and this post (A3).
All relevant training will be provided. Responsibilities:
Administrative Support (40%)
Corporate Support (10%)
Competencies
Support will be provided by an assessor who will work with the successful candidate on a monthly basis. Time will be given during working hours to complete your qualification.
Essential Criteria
1. Proven ability to achieve high standards of accuracy, quality and attention to detail in written and oral communication.
2. Strong time-management and organisational skills with the ability to prioritise work under pressure.
3. Experience of working within a team, including the use of interpersonal and networking skills.
4. Experience of using word processing and spreadsheet software in document preparation.
Location
The role is based at Queen Elizabeth House, the UK Government Hub situated near Waverley station. The Office of the Advocate General (OAG) currently operates a hybrid working model.
All staff are expected to attend the office when business needs require and to spend at least 40% of their working time in the office (measured over a 4-week period).
Provisional Interview Dates
To be confirmed.
Minimum Time in Post
You will be expected to remain in post for a minimum of three years unless successful at gaining promotion to a higher Band or Grade.
In the event that further posts are required, a reserve list of successful candidates will be kept for up to 12 months.
You must discuss your intention to apply with your current line manager to help ensure release dates can be agreed.
How to Apply
To apply please fully complete the application and submit evidence based examples to demonstrate your knowledge/skills (300 words). Remember, your answers should be clear, concise and reflect what actions you undertook. You may want to use the STAR(R) approach to respond to each criterion.
Additional information:
For further information, please download and review the “Person Specification” which you will find below.
Person_Specification_Band_A
The post is a full-time role, but staff with different working patterns are invited to apply, and we will assess proposed working patterns against the business requirements for this post.
For information on this post please this post please contact hannah.robinson@advocategeneral.gov.uk.
The Scottish Government is a diverse and inclusive workplace and we want to help you demonstrate your full potential whatever type of assessment is used. If you require any adjustments to our recruitment process, please let us know via ScottishGovernmentrecruitment@gov.scot
As part of any recruitment process, Scottish Government and associated public bodies collects and processes personal data relating to job applicants and applicants for public appointments.
Personal information you provide in the recruitment process will be made available to Scottish Government and our additional data processors.
This is an interesting and highly varied post in the Business Support Team (BST) at the Office of the Advocate General (OAG), based at Queen Elizabeth House, Edinburgh. Along with others in the BST you will be responsible for providing administrative support to solicitors across 3 divisions within OAG. This role will also have a specific expectation to support the Business Manager and solicitors with the finance process and annual financial audit.
There is a strong emphasis on working within a team environment, as the key aim of the BST is to ensure that delivery of support to OAG solicitors is of the highest standard. All members of the team are expected to make an effective contribution to this aim.
The Office of the Advocate General (OAG) is a UK Government department. It is the UK Government’s Scottish Legal Team and provides advice to UK Government Departments, represents the UK Government in Courts and Tribunals in Scotland and supports the Advocate General as a UK Law Officer. The Business Support Team supports approximately 40 solicitors across 3 Divisions and is made up of 8 members of staff. These are the Business Manager (C1), Assistant Business Manager (B1), IT Engineer (B2), PA to the Director (B1), 3 x Administration Officers (A3), and this post (A3).
All relevant training will be provided.
Finance Support (50%)
Processing invoices and working with the Assistant Business Manager to ensure financial records are up to date.- Supporting the Business Manager during the annual financial audit by working with the Assistant Business Manager to ensure that auditors requests are fully researched and responded to promptly.
- Working with the Assistant Business Manager to recover costs from client departments.
Administrative Support (40%)
Monitoring the team shared mailbox, and working with the rest of the team to ensure all items that come in are allocated and dealt with.- Printing, copying and preparing papers for court in either paper or electronic bundle format using Adobe Pro.
- Opening and closing electronic files, carrying out electronic filing.
- Other general admin related tasks as required.
Corporate Support (10%)
Organising meetings, booking meeting rooms, researching and arranging travel, and providing executive support to Deputy Directors as required.
Competencies
Self-Awareness
Team Work
Customer Service
Information Management
Qualifications: Throughout the first 12 months the candidate will work towards gaining an SVQ qualification (at least SCQF level 6) in Accounting.
Support will be provided by an assessor who will work with the successful candidate on a monthly basis. Time will be given during working hours to complete your qualification.
Essential Criteria
1. Proven ability to achieve high standards of accuracy, quality and attention to detail in written and oral communication.
2. Strong time-management and organisational skills with the ability to prioritise work under pressure.
3. Experience of working within a team, including the use of interpersonal and networking skills.
4. Experience of using word processing and spreadsheet software in document preparation.
Location
The role is based at Queen Elizabeth House, the UK Government Hub situated near Waverley station. The Office of the Advocate General (OAG) currently operates a hybrid working model.
All staff are expected to attend the office when business needs require and to spend at least 40% of their working time in the office (measured over a 4-week period).
Provisional Interview Dates
To be confirmed.
Minimum Time in Post
You will be expected to remain in post for a minimum of three years unless successful at gaining promotion to a higher Band or Grade.
In the event that further posts are required, a reserve list of successful candidates will be kept for up to 12 months.
You must discuss your intention to apply with your current line manager to help ensure release dates can be agreed.
How to Apply
To apply please fully complete the application and submit evidence based examples to demonstrate your knowledge/skills (300 words). Remember, your answers should be clear, concise and reflect what actions you undertook. You may want to use the STAR(R) approach to respond to each criterion.
Additional information:
For further information, please download and review the “Person Specification” which you will find below.
Person_Specification_Band_A
The post is a full-time role, but staff with different working patterns are invited to apply, and we will assess proposed working patterns against the business requirements for this post.
For information on this post please this post please contact hannah.robinson@advocategeneral.gov.uk.
The Scottish Government is a diverse and inclusive workplace and we want to help you demonstrate your full potential whatever type of assessment is used. If you require any adjustments to our recruitment process, please let us know via ScottishGovernmentrecruitment@gov.scot
As part of any recruitment process, Scottish Government and associated public bodies collects and processes personal data relating to job applicants and applicants for public appointments.
Personal information you provide in the recruitment process will be made available to Scottish Government and our additional data processors.
