Administrative Assistant

Role Title: Secretary / Administrative Assistant

Location: Harwell / Hybrid (60% onsite)

Duration: Initial 12 Months (+ likely extensions)

Salary: 40,800 per annum + Additional Benefits

Benefits: 5% utilisation bonus, pension schemes, medical cover, discounts on big brands and many more!

About The Role:

We have an incredible opportunity awaiting for an Administrative Assistant to join our prestigious Aerospace client!

Our client is a leading, international Aerospace company, who allow their people to expand their career horizons. Their mission is to shape the development of Europe's space capability and ensure that investment in space continues to deliver benefits to the citizens of Europe and the world!

Our experts are contributing to some of the most important technical advances in Aerospace and Defence which impact the way we live our lives today, through specialised engineering expertise and other required skillsets. This could be your future. Become part of their successful team!

Specific tasks to be performed:

• Supporting the Line Managers and teams in the preparation and follow up of administrative, organisational, and contractual matters.
• Planning/coordinating the commitments and meetings, organising calendar, and keeping the Line Managers informed on all issues of concern; supervising the preparation of files for such meetings and any special subjects.
• Answering incoming calls and performing a pre-screening of these calls for direct connection with the Line Managers or for reply at a later time. Keeping organised records of these calls and checking closure and follow up.
• Analysing incoming mail- paper and e-mail - and presenting these data in an organised and prioritised manner. Ensuring that important and urgent mail reaches staff to insure timely responses.
• Preparation of staff missions and travel arrangements.
• Composing routine correspondence and keeping a filing system for incoming/outgoing mail. Generating documents and textual and graphics presentations.
• Check for correct authorisation, substantiating documentation and adherence to Agency rules and practice (ref. leave, mission, conference, authorisation with regards to Staff Rules and Regulations, as well as financial procedures). For the execution of the tasks the contractor will be expected to use related internal Corporate software tools and documentation systems.
• Interfacing and providing support to teams on administrative matters related to use of the relevant systems.
• Coordination with Facility Management for local, on-site support (e.g. staff and contractors TUD/leaving/relocating).

To successfully perform the above mentioned tasks, the following background / experience is required:

• Administrative assistant experience at executive level and in an international context;
• Strong knowledge of Microsoft365 and Teams;
• A good knowledge of the various tools;
• Strong command of the English language. Knowledge of another European language is considered an asset;
• Knowledge of working methods in the space/telecommunications sector is considered an asset;
• It is important to note that this position requires a high level of confidentiality.

If you believe you have the experience required, please apply with your CV now for instant consideration!

TO APPLY - PLEASE APPLY WITH AN UP-TO-DATE CV

Candidates will ideally show evidence of the above in their CV in order to be considered.

Please be advised if you haven't heard from us within 48 hours then unfortunately your application has not been successful on this occasion, we may however keep your details on file for any suitable future vacancies and contact you accordingly.

Pontoon/ Adecco is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.