Administrative Assistant Executive Support

Salary: £16,517 per annum pro-rated

Location: Edinburgh or Glasgow with Hybrid Working

Contract: Permanent

Hours: 22.5 (0.6 FTE) per week to be worked Wednesday – Friday

Closing date: 20th March 2024 at 11:30pm.

Interviews will be held on Wednesday 10th April 2024.

Are you a logical thinker with a can-do approach, flexible outlook and proven experience of providing efficient administrative support to senior management teams? Then join Shelter as an Administrative Assistant – Executive Support and you could soon be playing a vital role at the heart of Shelter Scotland.
 
About Shelter Scotland

A home is a fundamental human need, as essential as education or healthcare. Yet millions of people across Britain struggle on a daily basis with homelessness, bad housing conditions, soaring rents, discrimination and the threat of eviction. So, we are striving for change, with individuals, in communities, across society, and leading the way to a safe home. We need ambitious, best-in-class individuals who are passionate about our cause to join us at this exciting time. This is your chance to play a part in the fundamental change we are striving to achieve.

At Shelter Scotland we are united by our purpose to defend the right to a safe home. Our enemy is the social injustice at the core of the escalating housing emergency. We believe that to win that fight, we must be representative of the people we are here to help and those who support our movement for change. In all our people decisions, we take pride in being inclusive, fair, equitable and transparent.

We have committed to combat racism both within and outside Shelter Scotland and welcome you on our journey to becoming a truly anti-racist organisation.

About the team

Shelter Scotland is one of our many directorates here at Shelter and currently comprises of 2 main departments – Communications and Advocacy and Operations. Our Communications and Advocacy Teams work on all external communications as well as our campaigning and policy advocacy, while our Operations team delivers advice and advocacy for people in housing need, including our national Helpline, Community Teams and Law Service.

The Administrative Assistant - Executive Support will work closely with our Director and wider Directorate Leadership Team (DLT) which comprises the Director, the Assistant Director for Communications and Advocacy and 3 Heads of – Communications and Engagement; Services; Community. DLT meets monthly, ensuring oversight of all aspects of the development and delivery of Shelter Scotland’s plans. DLT are supported by Business Partners from HR, Finance and Learning & Organisational Development.
We’re now looking to welcome an Administrative Assistant who can provide support not only to the Directorate Leadership Team but to the Directorate as a whole as we move forward.

About the role

Working with, and reporting to, the EA to the Director, we’ll rely on you to provide excellent administrative and project support to our key project leads. You’ll also be responsible for supporting the effective communication and collaboration between the Director, DLT and the Directorate in order to help us achieve our strategic and operational objectives. On any given day you might be managing team members’ inboxes and calendars, organising travel, setting up meetings, taking minutes or helping to prepare reports/papers for board meetings. And when it comes to helping with the development and administration of our core systems, again, you’ll get to play your part. In short, you won’t be short of interest, challenge and variety.

We are happy to talk about flexible working, personal growth, and to promote a workplace where you can be yourself and achieve success based only on your merit.

About you

Already with some relevant experience, you’re great at using your own initiative to prioritise your workload according to the demands of the day, anticipating changes and responding professionally, adeptly and positively. You’re also used to providing a high standard of support across a range of activities and projects and adept at building effective and positive working relationships with senior leaders and key stakeholders alike. As well as having excellent communication, advocacy and Interpersonal skills, you’re well organised, great at planning and able to demonstrate discretion and commitment. What’s more, you enjoy working at pace and, while preferring to act autonomously, know how and when to ask for help - and are comfortable doing so. In terms of office IT skills, you’ll need good knowledge of Microsoft Office applications such as Teams, Word, Excel, PowerPoint, SharePoint and Skype.

How to apply

Please click ‘Apply for Job’ below. You are required to submit a CV and a supporting statement which addresses how you meet the points in the 'About You' section of this job description of no more than 350 words per point. Please provide specific examples following the STAR format to describe the Situation, Task, Action and Result. You are also required to address the behaviour below throughout your responses:

We prioritise diversity and have an inclusive and open mindset

Please note, applications without a supporting statement will not be considered.

Benefits

We offer a wide range of benefits, including 30 days of annual leave, enhanced family friendly policies, pension and interest free travel loans. Our employees also have access to a tenancy deposit loan, payroll giving, cycle to work scheme and an employee assistance programme.

Shelter helps millions of people every year struggling with bad housing or homelessness through our advice, support and legal services. And we campaign to make sure that, one day, no one will have to turn to us for help. We’re here so no one has to fight bad housing or homelessness on their own.

To find out more about the role and the benefits of working for Shelter please visit our website. Apply to be part of our team and be the change you want to see in society.

Safeguarding is everyone's business. Shelter is committed to protecting the health, wellbeing and human rights of those we support, and enabling them to live free from harm, abuse and neglect. All our staff will be expected to observe professional standards of behaviour and conduct their work in line with our Safeguarding Policies.

Shelter does not accept unsolicited CVs from external recruitment agencies nor accept the fees associated with them.