Administrative Officer

Working With Us

Harris Primary Academy Shortlands has been open since 2015 and is Ofsted rated 'Outstanding' in all areas. We have 14 classes from Reception to Year 6 (2-form entry).

The whole community strive for Harris Primary Academy Shortlands to be the best it can possibly be which is encapsulated by our vision statement: “Excellence for All”. Our core values of: Aspire, Believe and Flourish, underpin everything that happens in our academy and we have high expectations that these are followed and modelled by all staff, parents and children.

Whether they are learning English and Maths, Latin or Mandarin, competing in sports, or discussing their dream occupations, we do whatever it takes to ensure our pupils gain the confidence to aspire and flourish in life.  

At HPAS, we work tirelessly to make sure that every child comes to recognise their own potential. As a result of the exceptional practice at our academy every single day, our children achieve outstanding outcomes each year and we are incredibly proud of them. Alongside academic achievement, we want our academy to be a safe and caring space for children who are excited and happy to come to school every day to learn, grow and develop.

Main Areas of Responsibility

In this key role, you will:

• Assist the Senior Leadership Team (SLT) in the management and development of attendance and punctuality policies
• Monitor and follow up on attendance and punctuality, including early calls on the attendance of absent pupils
• Participate on late desk 
• Make home visits with the Education Welfare Officer or member of SLT
• Communicate with parents regarding attendance matters 
• Ensure the smooth operation of the computerised registration system
• Ensure daily attendance information is entered accurately onto the system
• Establish reasons for absences via telephone calls, letters and home visits
• Prepare and distribute attendance and punctuality certificates
• Follow up on poor attendance or punctuality via meetings and home visits 
• Alert the appropriate staff to problems experienced by pupils and work collaboratively to resolve these
• Meet with LAC students and pass on any relevant information regarding their welfare
• Administer admissions in to the Academy, including coordinating and attending open mornings and acting as main point of contact for parents, students, staff and Local Authority Admissions Team
• Ensure that transition and enrolment with the Academy goes smoothly
• Co-ordinate appeals
• Administer In-Year admissions
• Assist with off-rolling and transferring files for leavers

What We are Looking For

We would like to hear from you if you have:

• A good standard of education especially in literacy and numeracy  Sound knowledge of Microsoft software
• Knowledge of MIS system for input and export of student attendance data and the generation of reports.
• Training on MIS in relation to attendance and report generation
• Knowledge of attendance policies and procedures 
• Knowledge of the range of agencies that work with students and their families
• Basic knowledge of first aid; e.g. emergency first aid course or willingness to undertake training
• Knowledge of a range of attendance codes and when they can be used
• Knowledge of many of the social issues facing students from disadvantaged background
• Two years’ experience of working in an educational establishment
• Experience of meeting with parents/carers formally and informally
• Experience of managing attendance systems
• Experience in a similar role
• Ability to effectively prioritise own workload. 
• Experience of working with primary age pupils 

For a full job description and person specification, please download the Job Pack.

Applying for this Position

Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level.

In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includes our Harris Allowance for teachers on MPS/UPS, a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan, electric car scheme, and many other benefits. Learn more about our benefits on our website.