Administrative Support

Administrative Support

PLEASE NOTE: Candidates must already have the legitimate right to live and work in the UK prior to applying.

We’re a small consultancy specialising in fire safety engineering looking for an Administrator to support our Senior Fire Engineer/Director with day-to-day business needs, ranging from general administration to ensuring technical reports are proofread and in a professional condition before issuing to our clients.

This opportunity will suit those looking for:

• Remote/Homeworking
• Who live in SE England with ability to occasionally visit West Wycombe (Bucks) if needed
• Full-time (Monday-Friday), with some flexibility in working hours as agreed with Director
• Ideally able to start a.s.a.p.
• £20k-£23k p.a. depending on skills and experience.

Responsibilities include:

• General administration
• Ensuring information in systems & spreadsheets are accurate and up to date.
• Preparing and issuing quotes
• Preparing and issuing client invoices.
• Responding to general email queries and requests
• Verify and administer remittances, purchase orders, authorisations to proceed.
• Accurately reconcile client payments to invoices in QuickBooks.
• Chasing overdue quotes and invoices; escalating to management where appropriate.
• Supporting management on administrative aspects of projects.
• Liaise with and support the company director/fire engineer in managing their TEAMS Tasks.
• Administer company website.
• Proof-reading technical fire safety reports to ensure they are ready for issue to clients.

You will have/be:

• Comfortable within a small business where processes, practices and tools may be evolving.
• Steady & sufficient broadband strong enough to support Cloud-based online working (incl MS TEAMS) & video conferencing.
• Excellent accuracy and attention for detail.
• Proficiency in Microsoft Outlook, Word & Excel and able to learn new applications as needed.
• Familiarity with MS TEAMS and managing Tasks is an advantage.
• Ability to read for comprehension with solid business English and grammar skills.
• Ability to proof-read technical reports; including formatting competency with: Styles (report sections), Tables of Content, Footnotes.
• Organised, reliable, able to work quickly and independently.
• Ability to prioritise tasks and work under pressure with flexibility to adapt to changing workloads.

Job Type: Full-time

Pay: £20,000.00-£23,000.00 per year

Benefits:

• Company pension
• Work from home

Schedule:

• Flexitime
• Monday to Friday

Application question(s):

• Describe your experience working with companies with 5 or less employees?
• Describe your the characteristics of managers you are motivated by. What demotivates you?
• Do you have at least 2 years experience (writing) or reviewing technical engineering reports?

Education:

• A-Level or equivalent (preferred)

Experience:

• QuickBooks or similar: 1 year (preferred)
• Administrative experience: 2 years (required)

Work authorisation:

• United Kingdom (required)

Work Location: Remote