AddressNursery Administrator
Rand Farm Park Day Nursery - Part of the Farm Day Nurseries group
25hrs per week. Monday to Friday 9:30am-2:30pm
Rand Farm Park Day Nursery is a 96 place day nursery, located on the award winning, idyllic Rand Farm Park. We focus on nature based play, and outdoor learning, following a child led curiosity approach to children's development.
We offer a highly competitive salary and benefits package including:
- 50% off childcare (including Holiday Camp) – from day one with us!
- Wellbeing ambassadors in all our settings, to look after your health and wellbeing
- Free lunches and drinks every day for our staff
- Multiple free tickets into Odds Farm - worth up to £600 per year!
- 28 days annual holiday, increasing with service up to 33 days
- Refer a friend bonus up to £500 per referral - no limit on the number of referrals you can make!
- An open door management policy across all of our settings – You should always feel like you can come and talk to us.
- Access to 18 training courses, and ongoing training and development opportunities
- Regular staff/team outings and celebrations – let your hair down, you deserve it!
- Free staff uniform – comfortable polo shirts, and a coat for outdoors!
- Enhanced NEST Pension scheme for all staff – for a comfortable future retirement!
- Monthly staff lotteries and employee of the month – it could be you!
- Length of service awards and gifts – recognising your loyalty!
- Staff awards ceremony - with prizes worth up to £500!
- Staff summer bbq, and Christmas party
- Extra little “thank you” gifts for Valentines, Easter, Staff appreciation day, Christmas and other special annual days!
- Relocation packages – If you fancy a change of scenery?
- Cycle to work scheme – we will help you buy your new bike!
- Free parking
We are now looking for an experienced and confident Administrator on a part time, permanent basis. The role is to help streamline the nursery administration processes, ensuring that highest level service is provided to the customer, whilst supporting the business to provide a happy safe, secure and stimulating environment in which the physical, emotional, intellectual, social and psychological development of the children is taken in to full account.
Roles/Responsibilities include:
General Administrative Duties:
- Maintaining family and account records on the nursery computer program.
- Dealing with any parents account queries swiftly & efficiently.
- Maintaining accurate and confidential staff, children’s, and parent’s records.
- Managing supplies and ordering
Enquiries:
- Booking prospective parents into show rounds
- Liaising with head office regarding enrolment week and open days
- Obtaining feedback on those who have attended the nursery
- Working closely with Head Office to manage and maintain a waiting list (if required)
Financial Support
- Submitting funding for the site when required
- Invoicing monthly via Parenta/Connect & the monthly collection of direct debits, childcare vouchers, tax free childcare.
- Ensuring accounts are up to date and accurate, including direct debt management
- To work alongside the Pre-School manager to Ensure the Early Years, 2,3 & 4-year-old funding is claimed correctly, and head count forms completed by parents on a termly basis and submitted to the council within the omitted time scales.
- Monitor & track Funding payments and highlight any anomalies immediately to the management team.
- Post payments to the children’s accounts to ensure accuracy of accounts.
- Monthly review with manager regarding debt, payments and collections.
- Managing and preparing receipts/invoices for site credit card (monthly)
- Run and pay site invoices monthly, via zero
Recruitment & Personnel
- Maintaining accurate staff employment records, including the collection of references and DBS.
- Support the managers maintain weekly personnel and payroll records
The ideal candidate will have experience in a similar role, with exceptional administration, financial administration, and customer service skills. You will be a quick and efficient worker, and be fully conversant with MS Office packages and programmes (good Excel skills are a must), and have previously worked with various Software Packages. Experience with Connect, Xero and/or ADP systems would be an advantage.
"Rand Farm Park Day Nursery – Doing what’s best for children and our staff"
Rand Farm Park Day Nursery is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Safer recruitment practice and pre-employment checks will be undertaken before any appointment is confirmed. This post is subject to an enhanced Disclosure and Barring Service (DBS) check.
Job Types: Full-time, Permanent
Salary: £11.70 per hour
Schedule:
- Monday to Friday
Work Location: In person
Reference ID: RFPDN-Admin
