Administrator

Are you a proactive self-starter with an eye for detail? Do you have strong organisational skills and a desire to be part of a new organisation that is working to improve outcomes for children? 

We're seeking an experienced administrator to play a vital role in supporting our new social enterprise. If you possess the versatility to handle various functions—from data entry to business support—we want to hear from you.

• Salary:  £23,500 (pro-rota for part time)  
• Hours: 36 hours per week (part time considered )  
• Annual Leave: 26 days plus 8 Bank holidays (pro-rota for part time)  
• Base: Southend On Sea 
• Contract type: Fixed term for 12 months

Main Duties:

• Provide administrative support across a range of functions including IT, finance, payroll and project support.
• To provide administrative support to project leads, including coordinating project expenses.
• Processing purchase order requests and invoices.
• To support with the coordination of monitoring reports.
• Monitor, respond to and distribute internal and external communications.
• To support the development of business procedures.
• To be fully compliant with the GDPR.
• To support with volunteer recruitments activities.
• To comply with all organisational policies.
• To attend supervision, team meetings and training sessions

Person Specification:

Experience

• High level of attention to detail.
• Experience of working with a range of internal and external stakeholders.
• General business administration experience, including HR, finance, data compliance and/or health and safety.
• Experience in processing and handling sensitive and confidential data
• Data entry experience
• Experience of working in the Voluntary and Community sector (desirable, not essential).

Knowledge

• Qualified with grades A-C / 5-9 of GCSE (or equivalent) in English and Maths.
• Highly proficient in Microsoft Office, in particular Powerpoint, Excel, Word, Outlook or other equivalent platforms.
• Knowledge of developing or maintaining client management systems
   

Skills and abilities

• Ability to work as a team and under own initiative.
• A ‘can do’ attitude
• Ability to manage competing demands.
• A commitment to ongoing professional development.
   

Additional

• Able to travel to different City Family sites across Southend
• This is a hybrid role – Minumum three days per week in a City Family office

Please apply with a covering letter and CV, stating a preference on full or part time