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SalaryJob overview
An opportunity has become available for a dynamic, self-motivated and organised individual to join our Fire Safety team, as an Administrator.
The role includes all standard administrative tasks such as basic data entry, minute taking, managing calendars and other admin related daily workflows, but also includes interesting work generated by the organisations' annual fire risk assessments, building audits, training, and simulated evacuation programmes, etc.
You will need to be highly organised, with excellent communication skills and enjoy working in a busy office environment. You must have a positive approach to change and demonstrate willingness to learn new skills and knowledge, in relation to Fire Safety. You must be flexible in response to ever changing and evolving service needs.
Main duties of the job
You will be responsible for supporting the effective and timely delivery and administration within Fire Safety Team.
To manage a diverse workload, effectively ensuring the Fire Safety Team Administration runs smoothly andefficiently to agreed processes, protocols, policies and standards.
Communicating effectively with external and internal clients and providers when dealing with queries.Communicating includes face to face, web based video communications, telephone, by email and in writing.
To work in a professional manner ensuring a qualitative and comprehensive service is delivered that meets the expectations of the Director of Capital, Estates & Facilities Management.
Working for our organisation
Our Trust
Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke’s Hospital and the Rosie Hospital in Cambridge. With over 11000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people – patients, staff and partners. Recognised as providing ‘outstanding’ care to our patients and rated ‘Good’ overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH’s values – Together - Safe, Kind, Excellent – are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.
CUH is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people’s age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background.
Detailed job description and main responsibilities
Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.
This vacancy will close at midnight on the 1st April 2024.
Interviews are due to be held on week commencing 8 April 2024, subject to change.
Benefits to you
We offer development opportunities and a wide range of benefits including on-site leisure facilities, shopping concourse, day nurseries and access to a great transport system with easy access to airports and rail travel.
Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases alternative working hours will be considered.
We welcome applications from the Armed Forces.
Person specification
Qualifications
Essential criteria
Desirable criteria
Experience
Essential criteria
Experience of working in a busy clerical/office environment or reception service
Secretarial and /or administrative experience including minute taking
Prioritising, planning and organising own tasks
Working within guidelines
Experience of dealing with difficult situations and confrontations
Data entry experience and documentation
Experience of IT packages – Microsoft office
Desirable criteria
Previous experience of working in NHS
Knowledge
Essential criteria
Understanding of confidentiality and data protection
Sound knowledge of office procedures
Understanding of customer service
Desirable criteria
Knowledge of Trust information systems
Skills
Essential criteria
Ability to work as part of a team
Excellent communication skills including telephone, email, face to face
Ability to develop templates for letters
Ability to organise and manage own time keeping to schedule and deadlines
Ability to allocate and monitor work of others
Ability to use own initiative and work autonomously
Ability to demonstrate leadership skills
Willing to take on/learn new skills
Ability to show attention to detail and accuracy
Ability to adapt to change
Ability to work under pressure
Desirable criteria
Ability to touch type
Ability to work with budgets
Additional Requirements
Essential criteria
