Administrator - Healthy Child Programme

Band 3
Job summary
Administrator post - to work with the Citywide 0-5 HCP team.
A vacancy has arisen for an administrator with good communication skills and excellent organisational/clerical abilities to work with the Healthy Child Programme (HCP) 0-5 years team in Brighton and Hove. The role will be based at Conway Court Clinic , Hove. Admin work citywide and so you may be required to work at a different base to cover the service.
You will need excellent IT skills , data management and analysis and ability to use Microsoft Teams, excel, S1,
Main duties of the job
You will need to work independently and collaboratively with the clinical staff, and the other Administrators across the city. The post requires a flexible approach as it involves working in your base and the successful candidate will also be required to regularly work in the Duty office at Brighton General Hospital. The ability to work to deadlines, under pressure and without supervision is essential.
The following skills are essential to the role: experience with databases such as SystmOne and be able to learn new IT systems easily, competency with Microsoft Office systems and word processing, excellent telephone manner and communication skills, and maintenance of strict confidentiality. The successful candidate will liaise with a range of professionals, book appointments, book venues, maintain stock control of resources, and importantly, maintain a positive attitude, embodying the values of the organisation.
About us
SCFT is an organisation that is inclusive, vibrant and celebrates success. We have positive NHS Staff Survey results and the Care Quality Commission (CQC) rates our quality of services as good with outstanding features.
Sussex Community NHS Foundation Trust (SCFT) is the largest community healthcare provider in Sussex.

• Over 8,400 full time, part time and bank staff members
• Medical, nursing and therapeutic care provided to over 10,000 children and adults a day
• July 2018 Care Quality Commission (CQC) rating of 'Good' with 'Outstanding' features
• Flexible working patterns offered across all services
• Thriving BAME, Disability and Wellbeing, LGBT+ and Religion and Belief staff networks
• Accredited Level 3 Disability Confident Leader

SCFT is an inclusive employer that promotes equality and challenges discrimination, and welcomes applications from people of all backgrounds. Applications from Black, Asian and Minority Ethnic (BAME) candidates, disabled candidates and LGBT+ candidates are particularly encouraged, to ensure the Trust's workforce reflects the diverse communities it serves.
Job description
Job responsibilities

• Supporting new administrators in practice.
• Develop and maintain efficient systems for processing workloads.
• Good knowledge with use of Microsoft packages.
• To support team lead in administrational and performance reporting duties (in terms of looking at Scholar).
• To carry out any other administrator duties including; photocopying, managing email, duty/appointments line, and management of S1 tasks.
• Accurately recording telephone messages, dealing with enquiries from other agencies and service users.
• Empathetic approach when dealing with staff or service users including dealing with difficult situations.
• Attend hub and admin team meetings on a regular basis.
• Making up meeting agendas and taking minutes.
• Ordering stationary and PPE for the Base.
• Maintaining medical equipment databases and raising I.T support requests.
• Provide reciprocal cover for annual leave and sickness absence.
• Organise workload showing ability to prioritise in order to achieve set time scales.
• Able to work within boundaries of the role and to ask/ seek support if needed.
• The role is primarily office based 9-5 Monday - Friday.

Person Specification
Qualification
Essential

• Good standard of secondary education to GSCE level or equivalent
• Business or administrative qualification equivalent knowledge gained through relevant experience
• Computer related certificate or equivalent experience

Desirable

• Level 2 or 3 recognised qualification

Experience
Essential

• Previous administrative experience
• Experience of typing and producing business documents - e.g. letters and reports
• Experience of use of electronic record systems ie RIO/SystmOne/Mosaic
• Experience of using a PC and Microsoft Windows packages
• Experience of answering telephone calls from the public/patients

Desirable

• Experience of working in a health setting
• Experience of data inputting, databases
• Experience of using virtual contact platforms such as MS Teams or Zoom

Skills and Knowledge
Essential

• Ability use Outlook and email systems
• Good written and verbal communication skills
• Ability to communicate effectively by telephone, email and face to face
• Demonstrate good organisational skills, methodical approach and attention to detail
• Time management, ability to prioritise and deal with unpredictable work pattern
• Ability to take notes at meetings and transcribe
• Ability to work as an effective team member
• Ability to organise diaries and planning meeting
• The willingness to attend training sessions in relation to new technology
• Ability to work flexibly to meet the needs of the service

Desirable

• Use of PowerPoint and Excel packages

Experience
Essential

• Experience of working in the NHS

Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Sussex Community NHS Foundation Trust
Address
Conway Court Clinic
Clarendon RD
Brighton
BN3 3WR
Employer's website
https://www.sussexcommunity.nhs.uk/work-with-us/ (Opens in a new tab)