Administrator / Pa / Administration Clerk To Governors

Administrator / PA / Administration Clerk to Governors who is an enthusiastic, dedicated individual with excellent administrative, secretarial and interpersonal skills and experience of taking accurate minutes of meetings is required for a well-established Academy Trust based in Hedge End, Southampton.

SALARY: £23,115 FTE / Actual Salary £2,678 + Benefits

LOCATION: Hedge End, Southampton - travel between three school sites will be required

JOB TYPE: Part-Time, Permanent

WORKING HOURS: 5 hours per week, Term Time only (39 weeks)+ additional hours when required.

JOB OVERVIEW

We have a fantastic new job opportunity for an Administrator / PA / Administration Clerk to Governors who is an enthusiastic, dedicated individual with excellent administrative, secretarial and interpersonal skills and experience of taking accurate minutes of meetings.

As an Administrator / PA / Administration Clerk to Governors you will work across and travel between all three schools within the Trust. Each Local Governing Body (LGB) meets 6 times per year, one meeting each half term. LGB meetings take place on a Monday during the early evening, lasting for about an hour and a half.

Working as an Administrator / PA / Administration Clerk to Governors you will be required to provide a high-quality professional clerking service, drafting agendas, providing template reports and producing accurate minutes of meetings. Policy review management and other ad-hoc administration/governance duties will also be required.

DUTIES

Your role as Administrator / PA / Administration Clerk to Governors will include:

• Provide a confidential Administration, PA and support service to the Academy Trust and Local Governing Bodies working with the Governance Professional

• Prepare documentation such as agendas, report templates, as required for Governors’ meetings ensuring deadlines are met

• Take accurate minutes for all Local Governing Body meetings

• Produce draft minutes for approval by the Headteacher and Local Governing Body Chair

• Copy and circulate final, approved minutes to all members as appropriate

• Ensure prompt and efficient filing system of minutes and documents is maintained

• Act as correspondent on behalf of the Trustees and Governing Body if requested to do so

• Maintain records of correspondence and DfE documents

• Advise on or obtain advice and information for the Local Governing Body as required

• Maintain other Governor files including school policies and other school documents

• To Clerk other Governing Body committees as requested

• If required, run the elections of parent and teacher governors

• Assist in the preparation of and maintain a Governors’ handbook

CANDIDATE REQUIREMENTS

• Good Administration or Secretarial experience including taking minutes of meetings

• Good written and oral communication skills

• Good organisational skills

• Ability to work as a team

• High standards of expectation

• Patient and Calm under pressure

• Have Excellent interpersonal skills

• A positive and proactive attitude is essential

• Driving Licence and own transport required

BENEFITS

Benefits of working for the trust include:

• Friendly and sociable colleagues
• Free on-site car park
• Staff membership rates to the modern on-site Leisure Centre
• Enrolment in one of the UK’s Largest public sector pension schemes
• A tax efficient Cycle-to-Work scheme through salary sacrifice

The Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The Trust will ensure that all their recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service / DBS checks along with other relevant employment checks.

We reserve the right to close any of our vacancies early.

APPLY TODAY…

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JOB REF: AWDO-P12027

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