Administrator - Project Support

Our successful engineering client are looking for an Administrator to join their team based in Redhill. £30000 plus £4000 KPI Bonus. Monday to Friday - flexi hours. Small friendly team, parking, excellent company benefits.

Job Overview:

To provide technical administrative support to the engineering department, from the co-ordination of project technical information and specifications, processing of project quotations and documentation through to overseeing document change control.

Responsibilities and Duties

Project Administration:

• Read through detailed specification documents to retrieve essential information ahead of the quotation preparation.
• Prepare & maintain accurate and up-to-date project documentation, including engineering drawings, quotations, and project plans.
• Organise and file project documents in a systematic manner for easy retrieval.
• Review & quality check Project documentation for clarity, content, and presentation; ensuring that it meets the customers specifications.
• Administer and co-ordinate project activities.

Product Documentation

• Liaise with the members of the Engineering Team to assist with administration of technical documentation for company products and systems including, but not limited to:
  • Product Manuals
  • System Build Documentation (procedures)
  • Technical Data Sheets.

Depot/Location Management (Engineering department)

• Regularly update and maintain accurate records of stock levels in each of the allocated engineering depot/locations.
• Conduct periodic stock takes to verify the accuracy of the stock records.
• Investigate and resolve discrepancies between recorded and actual stock levels promptly.

Procurement

• Sourcing materials and components to assist with both product development and project builds.
• Raising purchase orders against requests for materials for the engineering office, including direct sourcing using company credit card.

Document Change Control

• Administration of the change control process ensuring that it is followed and updated in accordance with the procedure.

Meeting Coordination

• Schedule and coordinate engineering meetings, including agenda preparation, meeting room setup, and minute-taking.
• Ensure timely distribution of meeting minutes and follow up on action items.

Quality

• Be focal point for internal and external audits (quality / class).