Appeal Administrator And Cross Charity Liaison Officer

Eastbourne College is  seeking a dedicated, versatile and efficient individual to join our team in a dual role that combines responsibilities at Eastbourne College and St Andrew’s Prep School, both part of the charity Eastbourne College Incorporated. This part-time position involves working two days a week at Eastbourne College focusing on administration connected to fundraising and the Blue Sky Bursaries Appeal. A third day will be spent working at St Andrew’s on the bursaries initiative and alumni related projects, including website management and  digital archiving.

1. Duties and Responsibilities:

Eastbourne College (2 days per week)

a)   Fundraising Appeal Administration

• Manage donor databases and ensure accurate record-keeping
• Manage gift aid administration
• Prepare fundraising reports and provide analysis

b)   Financial Reconciliation

• Track and reconcile donations and other fundraising income
• Ensure financial records are accurate and up-to-date
• Assist with budget preparation and financial planning for fundraising activities
• Assist with donor stewardship programme

c)   Cross-Charity Liaison Officer for Blue Sky Bursaries Appeal (BSBA) and associated activities

• Act as a liaison for BSBA activity between Eastbourne College and St Andrew’s Prep
• Develop and maintain strong relationships with stakeholders, including parents, involved in fundraising for bursaries including the Friends of St Andrews (FOSA)
• Maintain up to date stakeholder records on CRM
• Facilitate communication with donors and potential major donors
• Assist with donor stewardship programme

St Andrew’s (1 day per week)

a)   Website Development & Digital Archiving Project:

• Work with ToucanTech design team to build web pages on the current Eastbournian Society site dedicated to Old Androvians and Old Aschamians.
• Work closely with the Old Androvian Administrator and Eastbourne College archivist to enhance alumni relations and activity
• Work with SDS to ensure archival materials from Ascham and St Andrew’s are converted to high quality digital records
• Review social platforms connected to OAs and plan future activity, ensuring content is engaging, accurate, and up-to-date.

2. Skills

• Strong organisational skills.
• Ability to work on multiple projects.
• Experience with database management.
• Experience with fundraising and financial administration.
• Proficiency in digital archiving and website management.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Prior experience in an educational or charitable organisation is preferred. 

3. Terms and Conditions

Salary: £11.44 per hour  .

Hours of Work: Part-time, 3 days/week (22.5 hours) 9:00am - 5:30pm. One hour unpaid lunch break (Total 7.5 hours per day)

Contract: Fixed term 12 months

Location: 2 days at Eastbourne College, 1 day at St Andrew’s

Benefits:      

• Opportunity to work in a dynamic and supportive environment.
• Flexible part-time schedule.
• Chance to make a significant impact on alumni relations and strategic fundraising targets.

4. How to apply

To apply, please visit https://(url removed)/contact/eastbourne-college-vacancies/ and click the ‘Apply Now’ button to complete the mandatory application form. A covering letter addressed to the Development Director detailing your relevant experience and what particularly interests you about this role along with an up-to-date CV may be uploaded with this online application form.

The closing date for applications is Friday 05 July 2024.

5. Safeguarding and Equal Opportunity Statements

Eastbourne College (Incorporated) is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The appointment is subject to an enhanced DBS check, pre-employment medical questionnaire and positive references.

The post is exempt from the Rehabilitation of Offenders Act 1974 and the Charity is therefore permitted to ask job applicants to declare all convictions and cautions (including those which are "spent" unless they are "protected" under the DBS filtering rules) in order to assess their suitability to work with children.

Eastbourne College Incorporated is committed to the provision of equal opportunities in employment and accordingly wishes to ensure that no job applicant is treated less favourably on unjustifiable grounds.