Attendance And Pastoral Administrator

Job start date: 1 September 2024  

Hours per week: 37 term time only  

King Edwards School
Edgbaston Park Road
Birmingham
B15 2UA
Telephone number: 0121 472 1672

Contact email: kesrecruitment@keschools.org.uk

Contract type: Permanent

King Edward’s School in Birmingham, one of the best independent day schools in the country, seeks an Attendance and Pastoral Administrator from 1 September 2024.

Hours: Full-time, 37 hours per week: 8:30am to 4:30pm Monday to Thursday, 8:30am to 4:00pm Friday (with a 30-minute unpaid lunch break).

Term time plus 10 days during school holidays, primarily to be worked in the summer e.g. attendance at results days, though there will be some flexibility with the other days.

There is also the option to work 4:30pm to 5:30pm each day as Library Supervisor for an additional allowance Salary: Grade 5 £23,808 to £24,747 per annum based on hours shown above (£28,71 to £29,843 FTE).

Benefits:

• defined Contribution Pension Scheme
• school fee discount of up to 60% for KEHS and KES (subject to meeting admissions criteria)
• free lunch in term-time
• free access to gym, swimming pool and yoga sessions
• access to Employee Assistance Programme offering free, 24-hour confidential advice

Overview

Reporting to the Deputy Head (Pastoral), the dedicated senior leader with overall responsibility for championing and improving Attendance and Pastoral care at KES, the Attendance and Pastoral Administrator will have the following objectives:

• to support the promotion of pupils’ wellbeing, emotional and mental health, self-esteem and social inclusion; and their attendance at school
• to build and maintain successful relationships with pupils, treat them consistently, with respect and consideration
• to work as part of a wider pastoral team, and where appropriate with parents, to support pupils, whatever their needs, and to help pupils access appropriate support

Knowledge of CPOMS, SIMS and Microsoft Teams would be desirable, although training can be provided

Main Responsibilities

Attendance:

• to undertake the day-to-day tracking of attendance, in line with the School Policy including:
• reporting on attendance in year groups and communicate with Heads of Year any students of concern or at risk of becoming persistently absent
• engage with pupils who are persistently or severely absent, or school refusing, on their return to school to provide a link between home and school
• working with the reception team and form tutors to ensure that all attendance data is entered into the School’s Management Information System on a daily basis and that absence is recorded accurately
• monitoring the absence email system and ensuring all absences are recorded correctly, and approved or escalated to the Deputy Head Pastoral
• to work with and support the Form Tutors, as necessary, regarding the accurate completion of their online registers
• to ensure all registers are completed and no missing marks or unexplained absences remain
• to liaise with Reception to obtain information about pupils arriving late, who will not be in school, and to follow up unexplained absences
• to provide a report, as directed by the Deputy Head (Pastoral) to the relevant parties on any concerns regarding pupil absence and to ensure a half termly attendance report is sent to all Heads of Year and work with Heads of Year on follow-up
• to work with the pastoral team on continuing to refine and develop attendance policy and procedure Pastoral support
• engagement with pupils to direct them towards appropriate support – whether safeguarding, behaviour, mentoring, wellbeing, mental health or pastoral care
• to provide administrative support for the Pastoral and Safeguarding team meetings as appropriate
• to assist the Deputy Head Pastoral with admin associated with external agencies, including social services, the NHS and the police, and ensure effective working together
• assist in the administration of CPOMS Administrative support
• organisation of appointments for the counsellor and mental health nurse
• admin support for pastoral events, e.g. parents’ Forums, e-safety briefings, PSHE talks, and parents' evenings
• home-school communication regarding pastoral care including sanctions
• schoolcomms mailings for SLT, Head of Lower School and Head of Middle School
• support the DSL and DSL team with safeguarding related administration, including ensuring all safeguarding information is up to date
• administration of TES Develop training courses to all staff, and to oversee First Aid training course administration
• to liaise with the school finance team to order student prizes

Other duties:

• to safeguard and promote the welfare of children for whom you have responsibility or come into contact with, to include adhering to all specified procedures
• to encourage an active, positive partnership between pupils, families and school staff
• identify and attend relevant training, whether internal or external, to develop the role (for example, further Safeguarding or mental health training)
• be aware of, and abide by, the school’s policies and procedures, in particular those relating to child protection, health, safety and security, confidentiality and data protection and reporting all concerns to an appropriate person
• to carry out such other duties, as may be reasonably required, to ensure the effectiveness of this aspect of the role

This post is covered by Part 7 of the Immigration Act (2016). Therefore the ability to speak fluent and spoken English is an essential requirement for this role.

How to apply:

If you wish to be considered for this post, please complete an application form, and send it, together with a letter outlining the reasons for your application and addressed to the Deputy Head Pastoral, to kesrecruitment@keschools.org.uk. 

Interviews will provisionally take place on Wednesday 17 July.

This school is committed to safeguarding and promoting the welfare of children and expect all staff to share this commitment. The successful candidate will be subject to all necessary pre-employment checks, including: enhanced DBS; Childcare Disqualification (where applicable); qualifications (where applicable); medical fitness; identity and right to work.  

All applicants will be required to provide two suitable references.  

An online search will also be carried out as part of due diligence on all short-listed candidates.  

This post is not part of the City Council and the successful candidate will not hold a Birmingham City Council Contract of Employment.  

This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. Which means that when applying for certain jobs and activities certain spent convictions and cautions are ‘protected’, so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account.  

Further information about filtering offences can be found in the DBS filtering guide.