Billing Assistant - Market Leading Recruitment Company

Role Definition:

As a Billing Assistant, you will be responsible for assisting the team with weekly billing tasks. This is a great opportunity for those looking to develop their career in finance, within a fast paced and supportive department.

Job Purpose:

• Supporting with the preparation on weekly, monthly and termly billing
• Work with external portals, operations, credit control and clients.
• Work with the invoice queries team to resolve various issues.
• Support management with any queries and reconciliations.
• Pick up/help with billing adjustments.
• Alert line manager to any potential or ongoing Invoice issues

Essential Skills and Attributes:

An effective Billing Assistant will be:

• a culture carrier
• self-motivated
• a team player
• a problem-solver

To be a good Billing Assistant you'll need:

• Strong administration skills
• Familiarity with business software such as Microsoft Office
• Solid analytical and decision-making skills
• Proven ability to work under pressure and think laterally in dealing with a wide range of financial issues.
• Strong interpersonal skills with staff and partners.
• High motivation with a proven ability to work with minimal supervision.
• Great communication skills
• Strong to advance Excel Skills - Vlookups & Pivot Tables
• Accuracy and attention to detail

Key Responsibilities:

• Ensure timesheets are submitted accurately each week per Prospero business unit and client billing requirement using various portals.
• Communicate and report on weekly/monthly billing figures to management.
• Liaise with consultants and help to reconcile accurate client invoicing.
• Work closely with Credit Control to help to bring down overdue debt through swift and accurate invoice adjustments and raised credit notes.
• Work through our various email inboxes
• Manage outstanding and unbilled timesheets and make sure these are invoiced as soon as possible on the self-billing portals.
• Clear the ongoing back log of missing timesheets to ensure the swift recovery of owed funds.
• Keep a keen eye on our various processes and how they can potentially be improved.

The duties outlined in this job description are not exhaustive. At Prospero Group you could be supporting any part of the Prospero Group business. The Company reserves the right to add to or amend the responsibilities of this role as required with appropriate consultation.