Business Administrator

An exciting opportunity has arisen for an Administrator to join an award winning SME based in Leamington Spa, Warwickshire.

Our client is now seeking to recruit an Administrator to join their small team. They are looking for an enthusiastic, highly motivated individual to work within the Finance department reporting to the Finance Manager.

Benefits - Salary £25K depending on experience.

25 days’ holiday plus bank holidays.

Company Pension

Medical insurance after qualifying period.

Profit related pay after a qualifying period.

Hours - Mon-Fri – 9.00-17.00 with a 30-minute lunch break. 25 days’ holiday plus bank holidays. The position is office based.

Duties:

Reception Duties

• Answering the telephone and directing calls and or taking messages
• Signing in of guests/visitors. Making them a beverage.
• Photocopier – ensuring adequate paper. Liaising with maintenance department when there is a fault.
• Maintaining stationary cupboard. Ordering supplies online.
• General Administration duties
• Contracts Administration duties
• Method statements with relevant information from Contracts Manager.
• & M Statements with relevant information from Contracts Manager.
• Ensure all subcontractors are compliant; have insurance and relevant training. SMSTS &CSCS etc
• Health & Safety – completing questionnaires.
• Tracking and completion of H&S assessments. Chas, Constructionline etc.
• Assisting Contracts Director with Health & Safety ensuring we are compliant.
• Performing weekly fire alarm checks.
• Booking training and claiming training funding from CITB.
• Maintaining Holiday calendar
• Recording weekly timesheets for the Warehouse and subsequently cost per panel.
• Inputting Delivery notes into the Cost of Sales
• Assist the Warehouse manager in ordering stock.
• Recording equipment checks and booking services for all equipment.
• Ensuring adequate supplies for both Kitchens.
• Carry out all reasonable administrative duties related to the Finance Department including filing and archiving.

General

• To familiarise self with all aspects of company procedures ensuring that these are followed.
• Promote a professional image when communicating with clients and suppliers.
• Demonstrate a high standard of accuracy and attention to detail and in the interest of the company.
• Carry out all reasonable requests by your peers to support company objectives.

Personal qualities:

• Smart and professional appearance.
• Highly motivated, enthusiastic and attention to detail.
• Analytical with a good understanding and enjoyment of Maths.
• Good time management skills.
• Ability to prioritise work and manage several tasks concurrently.
• Good communication skills both written and verbal.
• Adept at using Microsoft word and Excel packages.
• Ability to work on own initiative but understand level of responsibility within a team.
• ‘Can do’ attitude.

Qualifications:

GCSE English, Maths to grade C and above

INDL