Business and Facilities Administrator

Job description

Are you a Business and Facilities Administrator keen to start your next role?

CMS2, a specialist equipment manufacturer supplying maritime atmosphere control systems and life of system support services is looking for a part time (5 days a week - hours to be agreed upon) 9 months maternity cover to actively support the business by providing a comprehensive, effective and professional administration service.

Key Responsibilities:

• Greet visitors, arrange refreshments and ensure all security protocols are adhered to
• First point of contact for telephone and email enquiries
• Organise distribute and send mail
• Book employees travel and complete all associated paperwork and documentation checks in line with new requirements, maintaining accurate log to support.
• Support the Senior Leadership team in calendar management, booking meetings and conferences and ensure the rooms are set up ready for meetings and events.
• Take meeting minutes as requested.
• Support the facilities and health and safety team by organising and administering such site services and Facilities such as window cleaners, cleaning, vending, ground maintenance contracts.
• Support landlord visits
• Ordering and maintaining basic supplies on site (tea,coffee,milk,etc)
• Assist in the coordination of office moves and layouts.
• Responsible for the control of the company pool car and associated documentation.
• Monitor CC TV and ensure cameras are maintained.
• General admin as requested by Senior leadership team

About you:

• Min 5 GCSE s grade c/4 or higher including Maths and English or an Intermediate Business Administration Apprenticeship level 3.
• Flexible, enthusiastic, self-motivated, and able to work well under own initiative.
• Proactive approach
• Excellent customer service, communication, and interpersonal skills
• Be tenacious, i.e., proactively following up on issues and outcomes driven.
• Strong IT Skills Microsoft programmes
• Good telephone skills

Benefits:

• Company pension
• Free parking
• On-site parking

Schedule:

• Monday to Friday (part time hours)

Education:

• GCSE or equivalent (preferred)

Work authorisation:

• United Kingdom (required)

Ability to Commute:

• Portsmouth (required)

Work Location: In person