Job Title: Business Operations Administrator
Location: Hybrid with two days a week in the office outside Lighthorne initially, with potential to go down to one once fully trained
Job Type: Maternity cover contract, 12 months, starting in March 2024
Hours: 9am – 5pm
Daily Duties Include:
- Providing administrative support to the team
- Act as a service company administrator for offshore transmission substation owners (OFTOs)
- Administering access to the company's database for the company's users - both physical and IT based (Microsoft 365 / SharePoint) - ensuring a logical file structure and record of content is maintained for all data records
- Acting as the first point of contact for all external queries by telephone or internet
- Co-ordinating all internal and external administration and related correspondence
- Co-ordinating incoming and outgoing correspondence
- Preparing meeting documentation and paperwork beforehand and then also attending taking minutes and following up agreed actions
- Processing purchase orders and related invoices
- Managing office supplies and stationery
- Administration of contracts and leases
- Co-ordinating and negotiating hospitality, event, hotel, and travel arrangements
- Accurately input data into relevant databases and systems
- Maintain organised and up-to-date records for easy retrieval
Skills Required:
- Previous administration experience required, and able to co-ordinate a range of admin procedures and functions in an organised and timely manner.
- Have previous experience working as high-level support to senior level personnel
- Hold outstanding IT skills, particularly in Microsoft 365, SharePoint, Word and PowerPoint and Excel
- Able to work independently and are self-motivated
- Hold exceptional communication skills with both internal and external teams
- Attention to detail and a proactive approach to problem-solving
- A positive attitude and a willingness to learn and adapt in a fast-paced environment
Full training will be provided by the Business Operations Manager before she leaves for maternity and then the individual will report to the Commercial Director. If you are searching for your next exciting contract role in Business Operations Administration, then we urge you to apply!