Business Support Assistant

Our client is based in one of the largest retail sites in the South of England. There is a need for a temporary Business Support Administrator for a 3 month assignment with an immediate start for the right person.

The Main Duties: 

Create, send, and follow up on invoices. Review and adhere to department budgets. Collect and enter data for various financial spreadsheets. Review and audit financial statements and reports, ensure all calculations and data entries are correct.

1. Handling stakeholder business rates; ensuring payments are made on time and are accurate.
2. Ensuring all utility bills for units are up to date, dealing with utilities for void units and keeping up to date with payment.
3. Supporting Reception Duties
4. Advising Managing agency and filling COT ins and outs for utilities and business rates.
5. Chasing up payment for services used.
6. Dealing with warrant officers and debt collection companies regarding payment.
7. Record accounts payable and accounts receivable.
8. Accurate records for all transactions affecting budget preparation.
9. Allocating cost according to budget.
10. Working with tools like expense mate for credit card reconciliation.
11. Keeping record of charity collection.

Business Rates:

Ensuring All Move In and Outs are sent to Helpdesk by the 26th of every month this would be sent by GL Hearn

Date all POs the 5th of the month before it is due

Making sure colour coded spreadsheet is updated after every payment run

All Communications to Thurrock council will be through GL Hearn.

Send all refund remittances to designated email address

Liaise with SGS Team regarding any payments that need to be made.

Ensure you liaise with GL Hearn each time a tenant moves in or out of units

For site, please fill out mitigation spreadsheet too.

Utilities:

Any Letters/ correspondence we receive send all invoices to savillsenergy to process.

Any Debt collection agency letters, follow up retrieve all outstanding invoices and send to savills energy to process.

Fill In Cot Out and Cot In forms on compass each time a tenant moves in and out .

Utility spreadsheet has been set up and every invoice you receive you would need to input into spreadsheet

Ensure you get a meter reading request from help desk from when a tenant moves in or out.

Liaise with savills energy regarding service charge bills and ensure you chase once bills are outstanding

Tenant Re-Charge

Under Utilities – Energy Recharge they will be all the documents regarding Recharges

After every quarter you would need to send a request to help desk to obtain meter reads which you would need to submit to savills energy to recharge the tenants

After recharge sheet is received it would need to be sent to Rachel/sarah/anya to raise a workflow

Need to code SC utilities and OP utilises differently

Ensure all SC utilises are logged onto spreadsheet and is kept up to date on a daily basis

Finance:

Ensure daily chasers are sent to tenants for payment

All emails are provided, any re-bounces, need to contact savills to inform us of the right details

Hours: (phone number removed)pm 40 hours per week, 30 mins for lunch.