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Location
About the job
Job summary
PA / Business Support to Directors
- To provide full proactive PA management / Business Support to the Directors in the efficient management & organisation of the Directors office.
Governance committee secretary
- To provide full secretarial support to the Governance committees within their Terms of Reference working with the Chair / Director to achieve their aims.
Secretariat
Contribute to supporting the secretariat team by providing cover for absences
Job description
Provide an executive secretarial service to the Directors by:
- Provide comprehensive diary management service, including the management and scheduling of key calendar appointments.
- E-mail management, supporting the Directors through effective and efficient management of their inbox.
- Plan and prioritise the Directors workload during regular 1:1’s, ensuring they are well briefed and aware of any issues in advance.
- Manage the logistics for directorates awaydays & events, from booking of venues to preparing presentations.
- Act as the first point of contact to the Directors handling complex and confidential situations and requests.
- Support Directors with the preparation of meeting organisation by ensuring all relevant papers, presentations etc. are available at the appropriate time.
- Managing directorate monthly meetings, preparing agendas, agreeing items with Directors
- Management of purchase orders, processing invoices and expenses, and quarterly director’s expenses process.
- Co-ordinating the on-boarding of new direct report team members.
Committee secretary
- Committee secretary, taking minutes, preparing agendas, distributing papers, producing, and monitoring actions.
Executive Secretariat
- Providing cover arrangements across the executive secretariat team
This role may require some travel to other sites
Person specification
- At least 2 years demonstrable experience in a similar role supporting a Board level Director. Experience in a financial or government context would be advantageous.
- The capability to demonstrate initiative and a flexible approach.
- Strong prioritisation and organisational skills, decision making and problem-solving ability.
- Demonstrates a ‘can do’ self-motivated approach
- Experience of putting together committee papers, taking minutes and following up actions is essential.
- Strong verbal and written communication and interpersonal skills to be able to develop effective working relationships.
- Accuracy and attention to detail are a must.
- Proficiency in using Microsoft software (particularly Outlook, SharePoint, and Teams).
- Good IT skills in PowerPoint, Excel and Word.
Behaviours
We'll assess you against these behaviours during the selection process:
- Working Together
- Changing and Improving
- Communicating and Influencing
- Delivering at Pace
Benefits
NS&I is one of the largest savings organisations in the UK with more than 24 million customers and over £218 billion invested. We are both a government department and an Executive Agency of the Chancellor of the Exchequer. Our origins can be traced back more than 150 years to 1861.
A small company with a big reach, we offer a range of benefits including flexible working, great opportunities for development and a generous pension scheme. We care for colleagues, respect one another, invest in our people and manage talent effectively.
Some benefits of working at NS&I include:
Learning and development tailored to your role
An environment with flexible hybrid working options
9 day fortnight scheme
A culture encouraging inclusion and diversity
A Civil Service pension with an average employer contribution of 27%
Generous annual leave – starting at 25 days, increasing to 30 days
Performance related variable pay bonus
Enhanced maternity, paternity, adoption and shared parental leave
Things you need to know
Selection process details
To apply, please click the link on this advert and follow the steps to complete the application form.
We will sift applications based on your statement of suitability for criteria stated below, up to 1000 words,on how you meet the essential qualifications, skills and criteria for the role.
- At least 2 years demonstrable experience in a similar role supporting a Board level Director. Experience in a financial or government context would be advantageous.
- Strong prioritisation and organisational skills, decision making and problem-solving ability.
- Experience of putting together committee papers, taking minutes and following up actions is essential.
- Proficiency in using Microsoft software (particularly Outlook, SharePoint, and Teams).
In the event of a large number of applicants, applications will be sifted on the following lead key criteria only:
- At least 2 years demonstrable experience in a similar role supporting a Board level Director. Experience in a financial or government context would be advantageous.
Please note there is no expectation for you to meet the maximum word count provided for the statement. Feel free to use as many words as you need within the limit to demonstrate your experience in a concise and clear manner.
If shortlisted, you will be invited to attend a 1 hour panel interview via video call.
Interviews will take place on w/c 15th April 2024.
Note we are unable to accept CVs.
This role is subject to Baseline Personnel Security Standard and financial credit checks.
Reserve List
A reserve list may be held for a period of 12 months from which further appointments can be made.
Working for NS&I
NS&I is currently working in a hybrid way with colleagues expected to work in the office for 40% of their working month and this will be increasing to 60% of their working month in the summer of 2024. If you are applying to work in London, the role is currently based in Sanctuary Buildings, Great Smith Street, SW1P 3BT and in summer 2024 it is anticipated that NS&I will be moving out of Sanctuary Buildings and into another office within central London.
Any move to NS&I from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
If you are applying for a role at the same NS&I band as you are currently and the advertised salary of the role is higher, if you are successful, any salary increase will be at the discretion of NS&I and will be reviewed as part of the next annual pay review, in accordance with the NS&I employee handbook.
Note to existing permanent employees at NS&I - Please be aware that if you are a permanent employee appointed to a fixed term role, our recruiting principles ensure you will retain your permanent status at the end of this contract. However, you are not guaranteed to return to your original role. At the conclusion of this fixed term period, you may be redeployed to another suitable role at NS&I, offered retraining or will be given priority mover status to find another role in the civil service.
NS&I employees on a fixed term contract moving to another fixed term role, will continue to be employed for a fixed term to the end date of this role. You may apply for suitable roles within NS&I or the civil service.
Some Travel
This role may require some travel to other sites, please be aware if you travel to a second location on average 4 days a month, you may be liable for P11D taxation. If you have any queries concerning this please contact the NS&I HR Team.
Further information
Please visit our website http://nsandi-corporate.com/about-nsi for further details about NS&I.
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Apply and further information
Contact point for applicants
Job contact :
Recruitment team
