Buying Manager Assistant (12 Months Fixed Term Contract)

Variety and Challenge. Growth and Opportunity.
In the retail business, we move fast. We're always adapting, evolving and innovating. And the fast pace brings variety and challenge, along with continued growth and opportunity.
Explore career opportunities at TJX, a Fortune 100 company and the world's leading off-price retailer of clothing and homeware worldwide. Our retail chains include TK Maxx in the United Kingdom, Ireland, Germany, Poland, Austria and the Netherlands, as well as HomeSense and (url removed) in the United Kingdom; TK Maxx in Australia; TJ Maxx, Marshalls, HomeGoods, Sierra Trading Post and Homesense, as well as (url removed) and (url removed) in the United States; and Winners, HomeSense and Marshalls in Canada. In 2018, TJX had over $35 billion in sales, more than 4000 shops and 249,000 Associates. As a retailer committed to growth, success is always in style at TJX!
Buying Manager Assistant
As Buying Manager Assistant, you'll be part of our Buying Operations function, providing high quality administrative and secretarial support to a team of Buying Managers. Your key responsibilities will include:
Administrative support

• Coordinating the Buying Managers' weekly itineraries through diary management, arranging travel and working with other PAs / Secretaries across our Buying and Merchandising organization to coordinate divisional trips and meeting with the Buying Directors / Market Directors.
• Maintaining departmental calendars including trade shows, strategy meetings, walkthroughs, other business meeting, appraisals, team holidays etc.
• Coordinating with other Buying Manager Assistants across all divisions to manage trade show attendance, distribute strategy and plan for the show and summarise outcome of show to distribute to all relevant parties.
• Liaising with our teams of Buyers Administrators to collate Buyers' itineraries and travel plans.
• Assisting and supporting Buying Managers and Buying Manager Assistants from and in other buying offices.
• Organising and preparing expense reports as well as collating and managing receipts.
• Supporting the Buying Manager with general administration (post, photocopying, troubleshoot technology issues etc).
• Setting up new buyers - hardware, induction programme, etc.
• Facilitating meetings - book rooms on and off-site, arrange refreshments, communicate with global team regarding details.
• Covering phone calls when Buying Manager is out of the office.
• Processing invoices on Oracle.
• Emergency situations - support the Buying community with any help needed in emergency, crisis or unexpected circumstances.
• Maintaining confidentiality.

Business Analysis

• Assisting the Buying Managers with business needs/tools to include reports (sales, vendor), spreadsheets andany other required data.
• Completeing special projects and perform analysis as needed when requested by Buying Manager.
• Coordinating and preparing all necessary information (pre and post) for both internal and external meetings to include business meetings, store/market visits, vendor meetings, appraisals, strategy meetings and presentations.
• Attending such events as needed to make notes, summarise and follow up with outcomes of the meeting.

Key Skills, Knowledge & Experience
Essential

• Proven extensive administrative, secretarial or PA experience

• Educated to a minimum of GCSE standard (or equivalent)
• PC literate with intermediate computer skills
• Strong analytical skills
• Good coordination and problem solving skills
• Effective influencing skills
• Ability to work under pressure while maintaining a calm, positive and professional demeanour
• Excellent communication skills, both verbal and written
• Strong interpersonal skills, ability to form and maintain relationships with people on all levels
• Demonstrates flexibility and ability to adapt to an ever-changing and diverse environment
• Able to juggle a number of constantly changing priorities and multitask in a high volume and fast paced environment
• Independent, able to work effectively without close supervision
• Committed and reliable
• Excellent attention to detail
• Task oriented, aware of deadlines
• Self starter, self motivated, fast learner
• Ability to represent the company in a professional manner
• Able to maintain confidentiality to the highest level

Desirable

• Administrative retail experience
• Language skills
• Ability and/or interest in travel / Drivers' License

At TJX Europe we're committed to building an inclusive culture where all our associates feel welcome, valued and engaged. It's the diversity of our associates that drives our success, and we welcome and encourage applications from everyone that wants to be part of our growing business.
We care about our culture, but we also prioritise the important things like competitive salaries, solid benefits and plenty of room to grow in your role. It's our way of empowering you to make your career here.