Careers Administrator

George Watson’s College wishes to appoint a Careers Administrator to provide administrative support within the Pupil Support Admin Team of the Senior School with particular emphasis on the organisation and management of all Careers events and the processing of all future destination applications.

APPLICATION PROCESS

To apply, please click the Apply for this Job button. Please include a letter of application of not more than 800 words giving us more information about you and why you would like the role, addressed to Mr Gordon Boyd, Head of Senior School.

Any specific questions relating to the advertised post can be emailed to vacancies@gwc.org.uk

If you require more information about the School, please visit our school website.

Closing date: 11:59pm on Thursday 11 April 2024

Interview date: Tuesday 23 April 2024
Package DescriptionLocation: George Watson’s College, Edinburgh

Contract Type: Part time, Permanent

Hours of Work: 21.75 hours per week (with a flexible approach to working pattern), 46 weeks per year.

Salary: £26,301 - £29,351 (based on 36.25 hours and 52 weeks) which equates to £13,959 - £15,578 (for 21.75 hours and 46 weeks)

Benefits: Automatic enrolment in the contributory support staff defined contribution pension scheme, reduced school fees at George Watson’s College for children of staff, Membership of the Galleon Club (the school’s fitness club)
Main ResponsibilitiesCareers Administrative Support:

Administration, coordination and submission of UCAS, College and other future destination applications and destination data input for S5/6 and former pupils.

Responsibility for setting up the UCAS Management System and and for the administration and coordination of the UCAS process

To assist with the Careers administration of exam results and post exam results service in early August

To administer and coordinate the S6 Tutor allocation programme

Issuing Careers Related letters/emails/forms; accurately collating responses and updating data

The administration and coordination of pupil workplace prep including work experience and mock interviews.

The administration of careers interview

The administration of Unifrog for all year groups

Event coordination: administration of venue bookings, liaising with appropriate colleagues and partners, list creation, seating plans and general event set up for events such as Business Breakfast, S4 careers and employability Day, Futures Week and Higher education Fair.

First point of contact for staff, pupils and families regarding careers related enquiries by phone and email.

To carry out any other reasonable duties as required - providing back-up administrative support to the Guidance Administrators & the various Pupil Support Teams e.g. responding to pupil enquiries, answering calls to the Pupil Support Office, booking meeting rooms for Pupil Support Staff and dealing with pupil emergencies.
The Ideal CandidateEssential:

Proven administrative experience managing varied tasks simultaneously

Experience in a busy office environment

Positive and solution focussed

High degree of confidentiality and GDPR compliance

Experience of handling delicate situations that require empathy and diplomacy

Work independently and as part of the team, demonstrating high levels of motivation and good use of initiative and common sense to complete tasks

Good level of familiarity and proficiency in the use of technology, google apps and MIS

Good interpersonal skills

Excellent time management skills

Excellent communication skills (written and verbal)

 Excellent organisation and planning skills

High degree of attention to detail and accuracy

Excellent problem-solving skills 

Ability to prioritise

Budgeting skills

Ability to deal sensitively with pupils, parents and staff

Ability to support or cover other administrative team members in their absence.

Desirable:

Previous experience working within an education environment

Knowledge and expertise of the UCAS, College and other destinations application process

 Experience of working in a customer service or pupil facing environment

Previous experience of using an education sector Management Information Systems (MIS)

About the school/organisationGeorge Watson's College sits in the heart of Scotland's capital city, Edinburgh, providing a world-class education for children and young people from Preschool to Senior 6.

We encourage our pupils to develop a love of learning through an inspiring curriculum and an extensive and inclusive enrichment programme, which are underpinned by the four values we live by: aim high, be kind, join in and respect all.

Our school is a place where pupils have the freedom to thrive, succeed, explore, perform, and grow, giving them the opportunity to discover their own limitless potential.

Preschool, junior and senior pupils all learn and play on the same 52-acre campus, where our sports facilities, music school, art department, technology building and drama studios are within walking distance.

We offer our pupils one of the widest extra-curricular programmes you will find anywhere, plus the opportunity to travel internationally during their time with us, and a broad range of learning experiences outside the classroom.

Digital technology supports and enhances learning, with every pupil encouraged to use their device where it adds real value to developing skills and critical thinking.

Our school has an enviable reputation for the breadth of opportunities pupils have to get active, with around 25 different sports available to both girls and boys. Participation, excellence, professionalism and equality are the four cornerstones of our physical education and sport department here at Watson's.

When it comes to music and drama, our pupils are given the opportunity to co-produce stunning shows, delivering memorable performances that live long beyond school days.

Most importantly, the wellbeing of our pupils matters to us more than anything else. There are various ways we support pupils to proactively manage their mental health, while a range of peer-led programmes has created a culture in which we can all play our part.

All this means that when the sun shines we celebrate the happy moments, and when it doesn't we're there to protect and support, just as our motto says: ex corde caritas - love from the heart. www.gwc.org.uk