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Form of work
SalaryJoin our team at the Guardian and be a part of a diverse and inclusive global organisation that delivers fearless, investigative journalism, and holds power to account. Our team of award-winning journalists, cutting-edge commercial professionals, and industry-leading digital experts are committed to making a difference and represent a wide range of backgrounds and perspectives.
We’re expanding our pool of Casual Administrators, known as hotdeskers, to provide holiday, sickness and vacancy cover for our Editorial administration staff.
What is hotdesking?
- Hotdeskers work across all our teams including news, sport and features on an ad hoc basis.
- Cover can be required over 7 days a week including Sundays and Bank Holidays.
- Assignments vary in length from a day to a few months and can be sporadic.
- Hotdesking will suit applicants who have previous administration experience and are looking for flexible shift work.
About the Role:
You’ll provide general administration and coordination support to editorial teams including:
- Acting as the first point of contact for internal and external calls and emails.
- Document management including updating Google docs and excel spreadsheets.
- Booking and coordinating domestic and international travel using our travel providers.
- Processing payments and invoices using our in-house system.
- Coordinating room bookings for meetings, events and conferences.
- Processing weekly sickness and absence returns.
About You:
- Administration experience within a busy environment.
- Working knowledge of Google Suite and excel.
- Ability to multitask, you’ll be effective at prioritising in an ever-changing, deadline driven environment.
- Experience of coordinating complicated travel itineraries, processing invoices and making payments.
- Strong communication skills both written and verbal and confident telephone manner.
- Attention to detail and a proactive approach to routine tasks.
Hotdeskers will be provided with one day paid training on our editorial systems and then contacted on an ad hoc basis about upcoming cover.
How to Apply
To apply, please upload your latest CV and a cover letter which outlines why you'd love to take on this role, and why you're a great match for what we're looking for.
The closing date for applications is Tuesday 30th April 2024.
You must have the right to work in the country the role is based at the point of your application.
Depending on volumes of applications we might need to close the advert before the specified deadline - if you're interested in applying please submit your application as soon as possible.
All roles at the Guardian are open for everybody to apply. It is important to us that you feel supported and comfortable throughout your recruitment process, in order to perform your best. Please let us know if there are any changes we could make to the application process to make it easier and more comfortable for you. Please contact Sean on sean.brinkley@theguardian.com to discuss further so we can work with you to support you through your application.
We value and respect all differences (seen and unseen) in all people at the Guardian. We aspire to have inclusive working experiences and an environment that reflects the audience we serve, where our people have equal access to career development opportunities, their voices are heard and can contribute to our future. The Guardian actively encourages applications from BAME candidates. At the Guardian, many of our staff work flexibly and we will consider all requests for flexible working arrangements.
