Company Secretarial Administrator

As a pivotal member of the Business Support Services team within the Commercial Department, the role will play a crucial part as the primary point of contact for Company Secretarial services across the firm. This role, operating at the supervisor level, requires seamless collaboration with client directors and managers to deliver an efficient and accurate Company Secretarial service.

Client Details

Our client are based in Southampton. As the Company Secretarial Administrator, where client satisfaction takes center stage. Our cutting-edge advice and services empower clients to optimise their businesses for efficiency, cost-effectiveness, and maximum profitability. Our client they guide business owners and directors through every stage of their entrepreneurial journey, offering expert counsel on growth, consolidation, succession planning, and exit strategies. Additionally, we provide valuable insights into personal financial and tax planning to ensure a secure and peaceful future for our clients and their families.

Description

The main responsibilities for the Company Secretarial Administrator role are:

• Maintain precise client statutory records (all companies and LLPs) using the Diligent database.
• Monitor and communicate all company filing requirements and deadlines effectively to managers.
• Prepare and file dormant accounts at Companies House.
• Oversee the annual filing of charity accounts.
• Facilitate the incorporation of new companies.
• Administer share transfers, changes of registered office, changes of accounting dates, striking off companies, and handling filing fees.
• Manage paperwork associated with dividends.
• Prepare and file annual confirmation statements, ensuring timely completion within statutory timescales.
• Handle correspondence with Companies House and keep relevant managers or directors informed of any changes.
• Execute simple amendments to Articles of Association and share capital reductions.
• Collaborate with solicitors for more complex transactions.
• Undertake various ad-hoc administrative duties for the Commercial Department.

Profile

The successful candidate for the Company Secretarial Administrator will demonstrate:

1. A minimum of two year's experience in Company Secretarial administration, with a preference for applicants holding an Institute ICSA qualification.
2. Ideally, proficiency in using the Diligent software package, though experience with other Company Secretarial software will be considered.
3. Strong organisation and prioritisation skills.
4. Keen attention to detail.
5. Clear and effective spoken and written communication skills.
6. A commitment to ongoing personal development.
7. Personal values aligned with the clients core values of Opportunity, Fairness, Transparency, and Accountability.

Job Offer

The candidate for the Company Secretarial Administrator role will receive the following:

• Competitive salary up to £30,000 per annum.
• 25 days holiday + bank holidays
• Pension
• Permanent role
• Full Time