Company Secretariat And Legal Team Administrative Assistant

Here at esure Group, we’re no strangers to change. As one of the industry leaders in the insurance business, striving to become a world class digital insurer, we’re getting ready for more. It’s creating great new opportunities for innovative and talented industry professionals to join us at a pivotal point in our development.

We are currently recruiting for a Company Secretariat and Legal Team Administrative Assistant to join our Legal team based in Reigate (working within our hybrid working model - onsite 2 days per week minimum) on a 12 month fixed-term contract basis. 

You will play a crucial role in helping our Legal and Company Secretarial teams achieve the company's governance and Legal objectives. Your responsibilities will include assisting with the publication of board papers, filings for subisiry companies, project managing the Annual Report and Accounts as well as assisting with a number of legal and administrative tasks to ensure the smooth functioning of the department. You will support the Deputy Company Secretary, Head of Legal, and all Legal Counsels in providing efficient secretariat, legal, and administrative support to the business. This is a perfect opportunity for someone to join the team who is wanting to learn about a career as a Company Secretary.
What you will do:

• ensuring consistency of approach across the department, escalating matters in a timely and appropriate manner, and providing support in various legal and administrative tasks. This includes but is not limited to:
• Assisting with the drafting, reviewing, and proofreading of legal documents and correspondence.
• Conducting legal research and analysis to support the Legal Team in their decision-making process.
• Managing and maintaining legal records, databases, and filing systems for easy retrieval of information.
• Handling incoming and outgoing mail, phone calls, and emails in a professional and efficient manner.
• Assisting with the coordination and organization of meetings, conferences, and events.
• Providing accurate and timely administrative support, including diary management, travel arrangements, and expense reporting.

You are a good fit for the role if you have the following…

• Adaptability in accordance with the different needs of the role 
• Advanced IT skills including Microsoft Office and Outlook
• Ability to maintain confidentiality and discretion at all times 
• Good planning and organisational skills
• Strong attention to detail, oral and written communication and able to communicate at all levels
• A self-motivated team player with the ability to work under pressure and to prioritise responsibilities appropriately
• The resilience and flexibility to maintain consistency of work performance under pressure to make sure all deadlines are met 
• An understanding of the basic Company Secretariat and Legal principles will be preferred but not essential.
• An aptitude for learning and a questioning mindset.

We’ll help you gain…

• A knowledge of Company Secretariat administration, how the corporate governance structure works in a large private organisation. , how the Annual Report and Accounts is produced and what happens in the annual calendar of events. By the end of the time with the team you should be able to progress to a Company Secretariat assistant role.

Why choose us?

This is your opportunity to shape our game-changing journey and be part of something truly special! And to top it off, here are some perks to life at esure…

• A competitive salary that recognises your skills and potential
• A bonus scheme that celebrates your contribution to esure’s success
• Discounts on our insurance products, for you and your family
• 25 days annual leave, plus 8 flex days to be taken as and when suits you
• Benefits just for you: our hub – My Benefits Box – is loaded with perks to choose from, so you can build a personal toolkit to support your health, wellbeing, lifestyle, and finances.
• Grow your career with us: whatever your goals, we’ll support you with hands-on training, mentoring, a LinkedIn Learning licence, access to our exclusive Academies, regular career conversations, and expert partner resources from the likes of Women in Data and Women in Tech.
• Join our communities: our networks give you the chance to connect, learn and share with like-minded colleagues across the business – for work and play. So, it’s no surprise our people consistently rate ‘making friends at work’ one of the highest scorers in our colleague engagement survey
• More flexibility for you: we’re a proud supporter of the ABI’s Make Flexible Work campaign and welcome you to ask about the flexibility you need, whether it’s part time, job sharing, or compressed hours. Our hybrid working approach also puts you in the driving seat of how and where you do your best work.
• Live a healthy lifestyle: we offer lots of support, so you feel like the best version of yourself – like specialist advice through our employee assistance programme, wellbeing classes, access to the My Health Advantage app, our Big Team Challenge, and learning sessions on topics like menopause.
• A helping hand to do your bit for a greener and safer world: driving good in the world couldn’t be more important to us. That’s why we encourage colleagues to use volunteering days to support their local communities and have lots of initiatives to help you live a greener lifestyle.
• Everyday appreciation: praise from your colleagues means the world! Our social recognition tool makes it easy to give colleagues the praise they deserve, and you could even be shortlisted for a company-wide ACE Award.

We understand some people may not apply for jobs unless they tick every box. If you are excited about joining us and think you have some of what we are looking for, even if you’re not 100% sure we would love to hear from you.