Contract Support/Admin/Help Desk

We now have exciting opportunity for a Contract Support/Administrator to join one of our major client's team based in the Milton Keynes area.

Title: Contract Support/Administrator

Location: Milton Keynes_MK9

Start Date: ASAP

Pay Rate: 12.50PH paye

15.83ph Umbrella

Shift Pattern: 8am - 5pm

Duration: Asap until 30/06/2024 minimum

Job Description:

• Please see Job Description for details.
• Identify and help drive implementation of savings opportunities to ensure customer and GWS financial savings targets are maximized.
• Drive high quality commercial performance through understanding the contractual commitments, better buying and use of preferred suppliers.
• Support the preparation and delivery of monthly Contract Reviews, compile Contract Review pack, conduct supplier surveys on MySupplier, compile Customer Monthly Management Report and Subcontractor reviews.
• Carry out site inductions and organise training for the team.
• Helpdesk coverage including but not limited to; logging, distributing and closing of planned maintenance and reactive calls on desired system.
• Continually develop systems to maximize efficiency benefits for the customer and GWS.
• Update labour allocations to ensure accurate client reporting and liaise with the client regarding payment of invoices.
• Coordination of the billing application, calculating margins, raising invoices and submitting to client.
• Creation and review of management reports such as P&L, Debt, and OPOs.
• Raise/review Purchase Orders, comprehensive spend tracking, process supplier invoices and resolve any queries whilst chasing debt to keep within contractual terms.
• Policy and procedure compliance
• Weekly report submission to include Debt, and OPO updates.
• Drive high quality financial performance to influence P&L result.
• Co-ordination of sub-contractor files, ensuring they are statutorily compliant with QHSE requirements.
• Ad-hoc reporting as requested by Business Unit or Business/Finance and reporting/management of work management system.
• Log in hazards & customer feedback on the QHSE Management Portal
• Maintain eLogbook's and eLogbook's compliance.
• Timesheets management, update team attendance planner, arrange agency cover and submit hours on portal.
• Obtain supplier quotes and uploading onto the internal system for client approval.
• Maintain the stationery supply and update portals as and when required.
• Temp needed to raise lots of PO's , Work Orders for Billing and Receipting of Services ,update E Maintenance and PO Smartsheet with completed status and deal with queries and escalations.
• Great team player, conscientious ,fast learner, diligent ,great attention to detail & accuracy.
• Must have excellent "My Finance" tool and Excel skills

If you are not available please refer to someone who is looking for work, that would be highly appreciated.

If you are interested, then please apply for this job by replying back with your most updated CV or you can also call Namita on (phone number removed) or email me at (url removed)

Waiting to hear back from you soon.

Setsquare is committed to equality in the workplace and is an equal opportunity employer.

Setsquare is acting as an Employment Business in relation to this vacancy.