Contracts Administrator

Job Reference: TS/AG/18-03/1107

Job Title: Contracts Administrator

Location: Site Based
Site Address: OCS Group Ltd
Postcode: M16 9SD

Hours per week: Monday, Tuesday, Wednesday, Thursday, Friday - 09:00 - 17:00 - 41 hours per week

Business Overview

Atalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland. We are a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates.

Role Overview

We are currently recruiting for a Contracts Administrator to join our passionate and driven team based at our site.

Create and maintain contracts to ensure that all master data is accurate, so work is billed correctly.

Manage WBS creation and maintenance, liaising with relevant business stakeholders.

Manage materials and pricing within all core systems.

Manage and maintain customer PO on contracts.

Consistent contract management – including creation, change, termination and billing.

Creation of sales order including credit and cancellation approval.

Support and manage project work with the CDC and Billing function.

Manage billing disputes and ensure a speedy resolution to result in payment.

Proactively build excellent relationships within the business to strengthen awareness and improve knowledge transfer to ensure accurate data provision.

Continuous improvement of all business processes to drive system development.

Benefits

• Informal hybrid/flexible working arrangements
• 25 days holiday + bank holidays
• Free fruit in our offices
• Employee Referral Scheme (if you refer a successful candidate to one of our vacancies)
• Wide range of retail discounts
• Regular social and charity events are held in our offices
• Get involved in charity events in the local community

Wellbeing

• Discounted gym membership
• Eye test £25 voucher and up to £100 towards glasses
• Join our Cycle to Work scheme via salary sacrifice
• Access to “CHROMA”, our internal colleague-led diversity and inclusion community – join a committee or take part in our D&I initiatives and events
• Access to internal Mental Health First Aiders

Career development and recognition

• Immediate access to “Opportunity” our internal Learning and Development platform
• Required professional membership fees paid for
• Opportunity to win monthly Atalian Servest Superstar Awards
• Long service awards

Key Responsibilities:

• Produce and send enquiries to subcontractors inviting them to tender and engagement with the supply chain
• Receive, analyse and produce quotations, liaising with the Commercial contracts Lead and Ops managers regarding price, proven history, availability etc. key attribute
• Notify in writing both successful and unsuccessful subcontractors in a timely manner
• Produce and process formal subcontract documents and certify interim and final payments and final subcontract accounts
• Produce applications for payments in accordance with the contract terms.
• Produce a bill of quantity/activity schedule for payment purposes
• Produce cash flow forecasts for internal and client purposes
• Monitor and control income and expenditure on contracts e.g. interim/final applications for payment/final accounts/payments for late monies etc. liaising where necessary with the relevant people e.g. clients commercial parties etc.
• Produce relevant monthly reports for the Commercial Manager e.g. cost and value
• comparisons, turnover forecasts etc. ensuring information is complete and accurate
• Contribute to and attend financial progress meetings with the client, contractors and subcontractors as required

About You:

• Applicants must have the right to work in the UK
• Ability to use a range of IT packages including Microsoft Office and bespoke packages
• Exceptional relationship-building skills
• Self-motivated and proactive
• Commercial awareness, understanding of the construction process and use of NEC contracts
• Excellent communication skills, both oral & written
• Negotiation skills and the ability to apply those skills internally, and externally & with our supply chain.
• Positive attitude at all times and the ability to integrate and play an active part in the
• Construction Team
• Good organisational skills and the ability to prioritise to meet deadlines
• Keen to pursue personal development needs and maintain up-to-date knowledge
• Degree-qualified or equivalent, but with appropriate experience and knowledge
• Wide experience in the construction industry with a reasonable degree in the security industry
• CSCS card
• Previous master data maintenance experience (Essential)
• Contract management experience using mainstream ERP systems (SAP, Timegate) (Essential)
• MS Excel Skills (Essential)
• Call handling and the confidence to verbally communicate with external and internal customers (Essential)
• Administrating in a customer-focused environment (Desirable)

How to apply

If you are interested to join a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply!

Alternatively, if you know someone whom you feel would be a good fit for this vacancy, click the link below to refer them and you could win up to £500! (T&Cs apply)

https://b/form/f3343c912a8643b69cfdc89dc2bbba8f