Contracts Administrator

MAIN FUNCTIONS
Ensure Contractors work in accordance with contract terms and conditions. Ensure timely placement of Purchase Orders that support contract services for production work in compliance with corporate controls and best practices. Track progress, and support Supervisors with coordinating Contractor's compliance regarding company systems and controls. Oversee the administration and performance of service contracts. Ensure contract payments are executed accurately and anomalies are identified. Ensure payments are made to Contractors in accordance with requirements of Company agreements held with Contracts in a timely manner. Advise on contract risks and support the stewardship of gap closure and opportunities for improvement, assisting with prioritisation where required.
KEY RESPONSIBILITIES -
Liaise with Contractor Representatives on a daily basis to address issues that may arise from the placement and amendment of purchase orders and the payment of invoices for work executed against those purchase orders. -
Provide contract status reports to management for review. - Ensure effective contract administration through records management, advice and compliance with procurement, controls, OIMS and business requirements. - Provide support to Accounts Payable as required. - Coordinate with field personnel and confirm that Contractor performance evaluations (ongoing or end-of-service) results are captured for future contract consideration. - Work with Contract Advisor and Representatives to identify performance and efficiency improvement opportunities in contracts. - Work closely with Procurement on contract renewal, contract award, contract resolutions and contract follow-up action items.
Responsibilities

• Responsible for stewarding and administering vendor contracts and/or orders to ensure uninterrupted goods/service delivery to buyers and compliance with controls. Responsible for researching and analysing existing contracts and making recommendations on various issues.
• Monitors and manages contract expiration dates.
• Works with moderate work direction and is skilled and knowledgeable to the position.
• Liaise with Contractor Representatives on a daily basis to address issues that may arise from the placement and amendment of purchase orders and the payment of invoices for work executed against those purchase orders.
• Provide contract status reports to management for review.
• Ensure effective contract administration through records management, advice and compliance with procurement, controls, OIMS and business requirements.
• Provide support to Accounts Payable as required.
• Coordinate with field personnel and confirm that Contractor performance evaluations (on-going or end-of-service) results are captured for future contract consideration.
• Work with Contract Advisor and Representatives to identify performance and efficiency improvement opportunities in contracts.
• Work closely with Procurement on contract renewal, contract award, contract resolutions and contract follow-up action items.

Skills and qualification

• Microsoft Excel and other analysis tools
• Experience within a large corporation or complex organisational setting.
• Experience in engaging with contractors, in a developing country environment.
• Experience of using SAP (or other) computerised maintenance management tools.
• Business and ethics compliance. - Understanding of company
• expectations relating to controls, reporting and compliance
• Understanding and knowledge of the local country's commercial environment, and the role of government and regulatory authorities.
• Ability to integrate security and community objectives into
• plans for Service & Material Contracting.
• Budgetary reporting and analysis skills
• Solid written communication and reporting skills
• Maintenance and Reliability (M&R) processes - Understanding of Procurement roles, responsibilities and business processes as they relate to contracts
• Knowledgeable of contracts terms and conditions
• Highest standard of Safety, Health, Environment aptitude and cultivates the same in others
• Good observation and listening skills
• Demonstrates high level of initiative.
• Good interpersonal and motivation skills.
• Good communications and presentation skills
• Good organisational and administrative skills
• Good communication skills (oral & written) in English
• Ability to interact in a multi-cultural environment
• Good Planning, execution and organisational skills
• Excellent computing skills
• Ability to work independently.