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Architecture and Data
Commercial
Governance
Knowledge and Information Management
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About the job
Benefits
Things you need to know
Apply and further information
Location
About the job
Job summary
This is an exciting time to join the Department for Business and Trade (DBT). DBT is a newly formed department that brings together Britain’s world-class business expertise with trade policy, negotiations and promotion. We are the department for economic growth. We promote British business, secure investment from UK and international businesses and promote free trade, economic security and resilient supply chains.
The Global Supply Chains Directorate leads on ensuring resilience in critical supply chains – assessing vulnerabilities and actions to be taken to secure resilience. It oversees Government’s forward-looking view of risk relating to global supply chain vulnerabilities, working across Whitehall and industry to inform fast-paced and strategic decision making at the highest levels in government.
The Global Supply Chains Intelligence Programme (GSCIP) is a big data capability platform that has developed a set of tools that utilise linked government and commercial datasets, using novel analytical and data science techniques, to derive insights. Our vision is to establish the Programme as HMG's single leading intelligence platform for analysing global supply chains and linked business networks, enabling policy makers to make data-driven decisions, creating value for money for taxpayers and strengthening the resilience of the UK’s national and economic security.
As a Contracts and Governance Manager, you will work with a cross-functional team of data scientists, data architects and engineers, cyber security professionals and commercial managers to ensure the programme has the right governance and contracts in place to be able to access and share data in a compliant way.
The Programme is a shared outcomes funded programme, meaning we work with multiple departments cross-government. You will engage with stakeholders across DBT and other Government Departments to ensure processes are understood and implemented correctly.
You will also engage with internal stakeholders and external suppliers of data and related services to manage Contracts and Memorandum of Understandings (MoUs), ensure performance against contract obligations and resolve issues where required.
Job description
The role can be split into 3 main areas of responsibility:
- Implementation of GSCIP governance processes, with an emphasis of user on and offboarding.
- Coordination of the drafting and implementation of Data Usage Agreements between HMG data providers and participating departments.
- Commercial Contract Management for a complex portfolio of data and software contracts.
1. GSCIP Governance Processes
- Understand all governance processes outlined in the GSCIP Governance document and ensure these processes are followed by all GSCIP staff and users, especially regarding onboarding and offboarding of users and upload and download of data and outputs.
- Responsible for onboarding and offboarding of users to the GSCIP platform, ensuring the correct data governance and data protection processes are being followed.
- Responsible for ensuring clear guidance and processes are in place on how users can and cannot use GSCIP outputs and that users follow these processes, including required sign off, correctly.
2. Data Usage Agreements
- Coordination of the set-up of Data Usage Agreements (DUAs) and MoUs between departments that provide data to GSCIP and all GSCIP Partner Departments.
- Ensuring clauses in the Data Usage Agreements (DUAs) and MoUs are enacted and incorporated into day-to-day governance processes of the GSCIP platform and programme.
- Identifying of risk and issues regarding the DUAs and feeding these into the risk register.
3. Commercial contract management:
- Accountable for oversight and day to day management of the portfolio of all GSCIP innovative and complex contracts. This involves knowledge and application of the Contract Management Standards, to practitioner level https://assets.publishing.service.gov.uk/media/5d35940240f0b604d21a892a/Contract_Management_Professional_Standards_v2.pdf
- Maintaining effective stakeholder relationships particularly between internal GSCIP team, GSCIP participants and suppliers. This will involve chairing contract review meetings, acting as a first point of contact for contractual and delivery queries and motivating parties to deliver high quality outcomes for GSCIP.
- Identifies and manages contractual risks and issues, roles and responsibilities and maintains the risk register. Ensures internal and external compliance with the requirements e.g. data security, supply chain compliance.
- Ensure effective management of Supplier performance, including ownership of KPI reporting and service levels.
- Managing the Change Control process compliantly, preventing unauthorised scope deviation.
- Effective financial oversight of contracts, ensuring invoices are valid, receipted and paid as per government prompt payment policy.
- Use knowledge of requirements to agree a robust exit management plan to ensure a timely and compliant exit of contracts upon programme expiry. This will involve scrutinising the supplier’s exit plan, establishing exit review meetings ahead of expiry and ensuring internal and external roles and responsibilities during exit are understood.
Person specification
Skills and Experience
Essential Criteria
- Ability to undertake the tasks listed in the job description.
- Track record of working in a contract management, commercial, account management or other client facing role.
- Understanding of data governance and data protection principles and processes.
- Ability to build relationships with government stakeholders to understand their needs and context.
- Ability to build relationships with external suppliers to persuade and influence.
- A pro-active approach to issue re-solution.
- Strong written and verbal communication skills.
Desirable Criteria
- Knowledge and application of the Contract Management Standards, to practitioner level https://assets.publishing.service.gov.uk/media/5d35940240f0b604d21a892a/Contract_Management_Professional_Standards_v2.pdf willingness to work to the practitioner standard or have already obtained the qualification or equivalent.
- Awareness and understanding of public sector procurement principles and legislation.
- Track record of working in a data governance related role.
- Track record of working in a data or technology implementation project.
Personal Attributes & Skills
The ideal candidate will be a pro-active, organised and diligent person, who is able to build relationships with people in various different functions and organise. This person is a real problem solver, able to find alternative solutions or alternative routes when information is not readily at hand or available. This person is detail oriented and is able to translate legal and commercial language into common speak and processes that are understandable to people in other functions.
Behaviours
We'll assess you against these behaviours during the selection process:
- Changing and Improving
- Working Together
- Managing a Quality Service
Benefits
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
We recognise the challenges that people with (multiple) protected characteristics may experience on the job market and in their career progression. We are fully committed to being an inclusive employer and ensuring equal opportunities. We are keen to make our workforce as diverse as possible, and we hope to attract applications from underrepresented groups, including ethnic minorities, people with a disability, and people with gender diverse identities
Please refer to the attached candidate pack for further information on our benefits.
Things you need to know
Selection process details
Interviews for this vacancy will be conducted virtually. We will, however, consider in-person interviews by exception.
Please ensure that you check your emails regularly as all updates from us will be sent to you this way.
To apply for this post, you will be asked to complete the following as part of the online application:
- A CV setting out your career history, with key responsibilities and achievements. Provide employment history that relates to the essential criteria, and that any gaps in employment history within the last 2 years are explained. The CV should not exceed more than 2 x A4 pages.
- A Personal Statement of up to 750 words, explaining how you consider your personal skills, qualities and experience provide evidence of your suitability for the role in reference to the essential criteria.
It is likely that the sift will take place 1-2 weeks after the closing date and interviews 3-5 weeks after the closing date though this is subject to change.
In the event of a large number of applicants, an initial short sift will be conducted on the CV. Candidates who pass the initial sift may be progressed to a full sift or progressed straight to assessment/interview.
Existing Civil Servants and applicants from accredited NDPBs are eligible to apply, but will only be considered on loan basis (Civil Servants) or secondment (accredited NDPBs). Prior agreement to be released on a loan basis must be obtained before commencing the application process. In the case of Civil Servants, the terms of the loan will be agreed between the home and host department and the Civil Servant. This includes grade on return.
Reasonable Adjustments
We are committed to supporting candidates so they can perform at their best throughout the recruitment process. This includes making reasonable adjustments to our process. In order to request an adjustment:
Complete the ‘Assistance required’ section on the ‘Additional requirements’ page of your application form to tell us what changes or help you might need further on in the recruitment process.
Alternatively contact the Government Recruitment Service at DBTrecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.
Candidate Support
You may want to join a virtual Candidate Support Session. These sessions include helpful tips and advice on the recruitment process, from application to interview.
Please see attached Candidate Pack for further information on: Diversity and Inclusion; Benefits; Learning and Development; Working Patterns and what we deliver as a department.
Further Information:
- A reserve list may be held for a period of 12 months from which further appointments can be made. Reserve Lists will be for each location and appointments made in merit order based on location preferences.
- Any move to the Department for Business and Trade from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments.
- The Department will not consider sponsoring a visa or issuing a Certificate of Sponsorship. We are unable to offer advice on any Visa and Immigration cases.
- New entrants are expected to join on the minimum of the pay band.
- Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty. Any applicant who has details held on the IFD will be refused employment.
- A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5-year period following a dismissal for carrying out internal fraud against government.
- Terms and Conditions are attached. Please take time to read the document to determine how these may affect you.
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service, Disclosure Scotland and Access NI on your behalf.
However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.
For further information on the Disclosure Scotland confidential checking service telephone: the Disclosure Scotland Helpline on 0870 609 6006 and ask to speak to the operations manager in confidence, or email Info@disclosurescotland.co.uk
For further information on the Access NI confidential checking service telephone: the Access NI Helpline on 0300 200 7888 and ask to speak to the operations manager in confidence, or email accessni@ani.x.gsi.gov.uk
Vetting
The requirement for SC clearance is to have been present in the UK for at least 3 of the last 5 years. Failure to meet the residency requirements will result in your security clearance application being rejected.
For further information on National Security Vetting please visit the following page https://www.gov.uk/government/publications/demystifying-vetting
Feedback
Feedback will only be provided if you attend an interview or assessment.
Security
See our vetting charter (opens in a new window).
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Apply and further information
Contact point for applicants
Job contact :
Recruitment team
Further information
If you feel your application has not been treated in accordance with these principles and you wish to make a complaint, you should in the first instance contact DBT by email: Resourcing@businessandtrade.gov.uk.
If you are not satisfied with the response you receive, you can contact the Civil Service Commission, which regulates all Civil Service recruitment.
For further information on bringing a complaint to the Civil Service Commission please visit their web pages: Click here to visit Civil Service Commission/Complaints
