Controls Supervisor

Summary

We are the public body that looks after England’s historic environment. We champion historic places, helping people understand, value and care for them.

Historic England have a fantastic opportunity for you to join us as our Controls Supervisor as part of our Finance and Controls team.

In this role you will authorise supplier changes and expense claims within given service levels, monitoring purchasing card use in line with organisational policies and raising and resolving issues promptly and professionally.

You will manage the processes relating to corporate vehicle leasing and hiring. As well as assist the financial systems team by providing user support, set up and reporting.

What you will be doing

Supplier Management

Supervise, collate, process and input supplier additions and changes, engaging with stakeholders in a professional and timely manner.

Understand and be able to train others on IR35, Construction Industry Scheme (CIS), Employment Service Questionnaires and all aspects of supplier scenarios.

Purchasing Cards and Cash Expenses

Authorise cash expense (including volunteers and non-staff) claims in line with organisational policies.

Monitor management information relating to purchasing card activity to identify any discrepancies for further investigation.

Issue VPCs and amend limits in line with authorised processes.

Vehicle Leasing and Hiring

Oversee the corporate vehicle leasing and hiring processes, supported by the Purchasing Assistants.

System Support

Maintain user access to finance systems (including Integra and ExpenseMePro, including user set up and password resets.

Manage the maintenance of user access to financial systems, buyer hierarchies and issuance of Visa Purchasing Cards.

Maintain the chart of accounts for all shared service clients.

Assist in user acceptance testing of new releases to relevant systems.

Who we are looking for

• A high level of numerical and verbal reasoning.

• Experience of working with financial systems

• Strong communication skills

• Strong teamwork

• Problem Solving/ Multi-tasking

• Microsoft Office Suite Experience

We are an equal opportunity employer which values diversity and inclusion. If you have a disability or neurodiversity, we would be happy to discuss reasonable adjustments to the job with you. Having just won the Gold Award from MIND, we also recognise the importance of a healthy work-life balance.

We are an inclusive employer and believe that flexible working options are for everyone. We want to make sure our working arrangements don’t prevent anyone from joining us because of their personal circumstances. We also want to provide you with the best balance in your home and work life that we can.

We are open to considering options including job sharing, part-time working, compressed hours working and different working locations, including hybrid working. Please visit our jobs pages or contact us to find out more.

Why work for Historic England

We offer a wide benefits package including a competitive pension scheme starting at 26% contributions, a generous 28 days holiday, corporate discounts, free entry into English Heritage sites across the country and development opportunities to ensure you achieve your goals.

We are committed to promoting equality of opportunity for everyone. Diversity helps us to perform better and attract more people to support our work. We welcome and encourage job applications from people of all backgrounds.

We particularly encourage applications from Black, Asian and Minority Ethnic candidates and candidates with disabilities as they are underrepresented within Historic England at this level.

Historic England want all of our candidates to shine in the recruitment process. Please tell us what we can do to make sure you can show us your very best self. You can contact us by email at recruitmentTeam@Historicengland.org.uk if you have any recruitment queries. 

To ensure a fair and inclusive recruitment process for everyone the use of AI or automated tools is not permitted.

Interview dates: 30/04/2024 in Swindon

Please follow the link for a full copy of the Job Description –

https://historicengland.org.uk/media/ikmjyfmf/finance-controls-supervisor.odt