Crewing Administrator

Subsea7 has an opportunity for a Crewing Administrator to join our Offshore Resources Crewing team in our Aberdeen, Westhill office, on a full time, fixed term contract basis for a duration of 12 months.

The Crewing Administrator role will work under general supervision providing day to day administration support to the offshore crewing team within the offshore resources function relating to vessels, encompassing all aspects of the mobilisation and demobilisation for personnel being sent offshore. The position will be responsible for quality and accuracy ensuring that administrative tasks are carried out in an effective and timely manner.

What will you be doing?

• Assist the Crewing teams with the Hire Process; supporting all new hires / re-hires in the crewing admin folder and moving crew into personnel files once hired in onboard tracker
• Ensuring the Marine certification is verified and endorsed against the specific flag state for all mariners under the instruction of the Crewing Teams and Marine planners
• Assist crewing teams and offshore personnel with the relevant documentation required for processing Seamans Book Applications
• Request PPE (Personal Protective Equipment) for Offshore crew as necessary, liaising with stores/warehouse team and the SCM department
• Assist crewing teams and offshore personnel with the relevant paperwork for Schengen visa appointments
• Assist the crewing teams with collating documentation for various projects
• Monthly vessel tax review
• Collection and distribution of mail within the department
• Other additional administrative duties as required to support the crewing teams
• Provide support/cover for any other activity within Crewing that maybe required from time to time
• Train, develop, mentor new personnel into the role

What experience would we like you to have?

• An awareness of the practices required to travel personnel to international locations would be desirable (ticketing, visas, work permits, inoculations etc)
• Adaptable and pro–active with a structured and methodical approach to tasks, with ability to control workload and deliver in a time-sensitive situation
• Advanced planning, co-ordination and organisational skills
• Good communication and interpersonal skills, with the ability to deal with personnel onshore and offshore
• Proficient in the use of Microsoft Word, Excel and Outlook
• Prior experience in a similar functional role will be of advantage
• A working knowledge of geographical locations and travel time between countries would be advantageous
• Ability to work extended hours occasionally to support the operational nature of the business

What do we offer?

• Career development – with access to a range of learning and development opportunities, as well as being part of a culture that encourages growth and development
• Flexible working – lots of our people work flexibly in different ways. Whether it’s hybrid, part-time or flexitime working. We can’t promise to give you exactly what you want, but let’s have a discussion to see how we can make it work.
• Enhanced maternity/paternity leave/adoption leave
• A fantastic benefits package – which includes a generous holiday allowance, pension scheme, discounted health and wellbeing packages, electric car salary sacrifice scheme and more.

Who are we?

We are Subsea7, a global leader in the delivery of offshore projects and services for the energy industry. We make offshore energy transition possible through the continuous evolution of lower-carbon oil and gas and by enabling the growth of renewables and emerging energy.

At Subsea7, we are looking for people who think differently. We want people who can bring new ideas and who are willing to take on challenges that will enable us to make a positive impact on a global stage.

In turn we will lift you up and encourage you to go further. Onshore or offshore, embark on a journey of opportunities, continuous learning, and development.

Start your journey with us today.

An environment where you can thrive

We recognise that having a diverse team makes us a better, smarter team. Diversity is something we value and regard it as key to our success.

We encourage new ways of thinking and celebrate our wide range of skills that help us continually challenge the status quo and inspire innovation. An inclusive and diverse environment fosters creativity, improves decision-making and introduces new ways of thinking.

Our people are at the heart of what we do at Subsea7 and we are committed to creating an environment where everyone can thrive. Fair employment practices, fair treatment for all individuals and equal opportunity on the basis of merit are the foundation of how we work and develop together.

What happens next?

If you would like to apply for this role, simply click the Apply button found on this page.

You may be prompted to set up a profile with us. It’s quick and easy to do. Or, if you have already created a profile with us, simply log in and submit your application.

Here are 3 top tips to help you submit a successful application:

• Make sure your CV is up-to-date and highlights the transferable skills and experience you can bring to this role.
• We would encourage you to include a cover letter as part of your application. It’s your chance to tell us why you would be a brilliant addition to our team.
• Take your time with your application and check there are no errors such as spelling mistakes.

Once you have submitted your application, we will be in touch as soon as possible with next steps.

To find out more about Subsea7 visit our website here.

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