Customs Admin Assistant

Our client is looking for a Customs Administrator on a permanent, staff basis, located in Oldmeldrum, Aberdeenshire.

ROLE

To provide Customs Administrative services and support to the company. Support the coordination, development, and maintenance of the Company. The Customs Admin Assistant will report to the Customs Admin Co-Ordinator or in their absence, the Client Account Manager.

RESPONSIBILITIES

Operations

• Manifest Validation
• Preparation of the weekly queries and submission to the QA Board for checking
• Submitting manifest queries to the client as per KPI deadline
• Updating manifest validation and files with query responses
• Reconcile weekly/monthly sailing reports
• Carrying out administrative control of clients End Use materials
• Monitor and manage client mailboxes
• Supporting the company Operations as and when required
• Attending meetings and business seminars as requested

HSEQ

• Review and follow company QMS procedures alerting management if you become aware of discrepancies
• Job specific procedure creation and amendments.
• Communications
• Assist with PR & Marketing campaigns as requested
• Share ideas for company Newsletter, social media or other marketing mediums.

REQUIREMENTS

Skills/Knowledge

• The ability to work in a team environment as well as to work unsupervised
• Computer literate with an excellent knowledge of Microsoft Excel, Word and SharePoint.
• Motivated with the ability to exercise initiative to problem solve
• Ability to work to tight deadlines and prioritise workload to meet demands
• Accuracy, with excellent attention to detail
• Good communication and interpersonal skills.
• Experience exercising discretion and confidentiality with client information.