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Salary As a Departmental Secretary you will be part of a team of secretaries providing administrative and secretarial support to the Cellular Pathology Department. Any member of the Department may ask for help with administrative tasks and the secretaries help out where possible. KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED It is essential that the post holder: Holds OCR/RSA Level 2 (or equivalent) in word processing or text processing Has experience of using word processing software and presentation software Is reliable and has a professional attitude Has excellent written and oral communication skills Has an excellent telephone manner Is able to work flexibly Has experience of audio typing It is desirable that the post holder: Has significant experience of working in an office Has five GCSEs or equivalent, including maths and English Can use spreadsheet and database software Has a knowledge of the NHS environment Holds the European Computer Driving Licence Can use his/her initiative when dealing with problems or queries. CORE BEHAVIOURS AND SKILLS Directorate processes and procedures are followed CORE KNOWLEDGE AND UNDERSTANDING Understanding of the need for confidentiality and discretion Understanding of the need to act professionally at all times Understanding of the NHS and the organisation would be desirable PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY The post holder will provide a high quality secretarial/clerical service including specialist word processing/audio skills.
The post holder will organise their dedicated managers workload schedules by collating notes relevant to meetings and ensuring supporting papers are ready and available as appropriate Mail will be collected, distributed, opened and dealt with appropriately Taking minutes at meetings may be required The post holder will maintain electronic diaries The post holder will help with the ordering of office supplies The post holder will undertake administrative work for their dedicated manager including travel arrangements The post holder will undertake other ad hoc clerical or administrative duties as required The post holder will be expected to attend any statutory courses as required for the post The post holder shall undertake to keep up to date with skills and personal development. This list is not exhaustive and the changing needs of the service from time to time may require the development of other appropriate tasks and skills. These will be fully discussed with the post holder in advance of their implementation. In addition the Trust requires compliance with a number of corporate policies and procedures.
These policies will be discussed with your line manager during your period of induction and further information is available from the Trusts intranet site.
