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Form of work
SalaryOverview of the role
This is an interesting and varied role which gives the opportunity for the successful candidate to work across a number of different areas of our work to utilise and develop their administrative skills in a number of different projects and pieces throughout the course of the working week, working closely with wider team members to ensure the support provided is seamless, well organised and efficient.
The post-holder will work as part of a small team in a predominantly office based role to provide support to the wider Volition/Forum Central Team, with shared responsibilities to set up and support office management systems and processes.
We particularly encourage applications from people from Black, Asian and minority ethnic backgrounds, who are currently under-represented in our sector.
Key responsibilities:
Team Administration Coordinator for Development Team
- To service a range of both face to face and online meetings – creating and circulating agendas and papers, liaising with guest speakers, sending invites, minute taking, producing minutes, organising refreshments, booking rooms, managing attendance lists, managing feedback.
- To support and carry out the admin requirements for the Development Team Manager and Development Workers for Mental Health, Learning Disability, Physical and Sensory Impairment and COIN (Communities of Interest Network) whilst closely working with the Development Workers for Representation, Men’s Health and Older People.
- To meet regularly with Development Workers to support project work as required, assisting with the planning and facilitation of events and network meetings both on and off site.
Administrative/Project Support
- To support the range of administrative tasks undertaken by team members working across functions within the organisation.
- To work as part of a team, as the initial point of contact for Forum Central; answering the phone, managing inboxes, dealing with enquiries, taking messages.
- To undertake general office duties including filing and photocopying, setting up mailing lists and postage, as well as ordering/purchasing stationery, booking car parking for visitors.
- Assist in managing database management systems, including maintaining up to date membership contacts and mailing preference lists
- Assist with the administration of grant funding applications as well as monitoring and evaluation forms.
- To undertake general office duties as required.
- To contribute to the development of Forum Central administrative and data management processes and systems.
General Duties
- To attend and contribute to team meetings and team away days.
- To undertake regular supervision and training as appropriate.
- To undertake any other duties commensurate with the role.
- To be aware of and follow (employer’s) policies and procedures.
- To promote equal opportunities (in terms of race, religion, gender, sexual orientation, disability and other forms of discrimination) through all aspects of work.
Who are we?
Volition is registered charity and Limited Company and the lead organisation within the Forum Central partnership. Forum Central is the collective voice for Leeds third sector in health and care. Our vision is a better quality of life for people in Leeds. Our work is delivered in partnership with Leeds Older People’s Forum, also a registered charities.
We are a member-led network and connect the fantastic work happening across Leeds’ diverse third sector organisations with that of other organisations and strategic developments happening in health and social care. We promote and support partnership working across the city and provide information for and about the sector. You can find out more about our work here
Our office is based in Leeds City Centre.
Why join our team?
- Agile, flexible working, with a number of options to suit the diverse needs of our team
- Annual, incremental pay progression within the scale (based on annual appraisal)
- Generous 28 days annual leave entitlement, plus bank holidays
- Training and Continuous Development Opportunities. Bespoke to you and your role and personal development goals
- Regular Team Health and Wellbeing Activities and access to a range of resources
- 24/7 Access to the Mindful Employer Plus Employee Assistance Helpline
- A Bike to Work Scheme
- Employer Contribution Pension Scheme
- Warm, friendly and inclusive organisational culture.
We are proud to be Mindful Employer Charter Signatories, Living Wage Foundation Accredited and Level 2: Disability Confident Employers
How to apply
A full job description and equal opportunities form can be downloaded from: https://forumcentral.org.uk/jobs/
To submit an application for this role, please send through your CV along with a personal statement outlining your interest in and suitability for the role and equal opportunities form to hello@forumcentral.org.uk by 11:59 PM (midnight) on Sunday 14 April 2024.
For further information or to have an informal chat about the role, contact Sheri Gordon, Volition Admin Team Lead at sheri.gordon@forumcentral.org.uk or phone: 0113 2421321
Shortlisting date: Tuesday 16 April 2024
Interview date: Tuesday 23 April OR Wednesday 24 April 2024
Diversity and inclusion
At Forum Central, we recognise the positive value of diversity, promote equality and challenge unfair discrimination and aim to become an inclusive organisation, who’s workforce is as diverse as the communities we serve.
We strive to ensure that opportunities to work and develop at Forum Central are open to all. We treat all job applications equally, regardless of age, disability, gender identity or gender expression, race, ethnicity, religion or belief, sex, sexual orientation or any other equality characteristic.
We particularly encourage applications from Disabled people and people from Black, Asian and minority ethnic backgrounds, as these groups are currently under-represented in our sector.
The above post is not a Leeds City Council vacancy and has been advertised on behalf of the relevant organisation. To apply please follow their application instructions.
