Address
Form of work
SalaryAdmin/Dairy Manager
Supporting the Deputy Director or Head of Operational Function in meetingbusiness requirements by supporting them to resolve conflicting demands inplanning schedules
Efficient maintenance of the Deputy Director or Head of OperationalFunction's diary ensuring that time management is optimised Acting as the first point of contact for the Deputy Director or Head ofOperational Function, using initiative and responding to and/or directingqueries to the relevant parties Acting as a screening point for the Deputy Director or Head of OperationalFunction's telephone calls, general correspondence and e-mails, highlightingpriority work and responding to queries using an understanding of Probationservice delivery and the partnership map Providing a full range of secretarial and administrative support andassistance to the Deputy Director or Head of Operational Function,producing a range of material from correspondence to complex confidentialreports Developing and maintaining comprehensive and up-to-date electronic andmanual filing systems which support the operational delivery of Probationservices and are effective in storing and retrieving key data Support planning and finalising of agendas for meetings, overseeing coordinationand distribution of paperwork Taking minutes at senior management meetings and distributing to relevantparties Liaising directly with internal and external colleagues and partners to dealwith enquiries and to co-ordinate appointments and engagements Keeping up to date with changes in key external partnerships which relate toProbation service delivery Contributing towards the organisation and coordination of large scaledivisional events Coordination and collation of meetings for internal and external attendees,booking rooms, arranging refreshments, preparing material, greeting visitorsetc Dealing with highly sensitive issues, acting with diplomacy and maintainingstrict confidentiality at all times
Arranging business travel and accommodation for the Deputy Director orHead of Operational Function.Use communication effectively Providing information, feedback and advice Influencing and persuading Participate in meetings where appropriate Using appropriate skills, styles and approachesEnhance your own performance Manage own resources and professional developmentUse information to take critical decisions Liaise with staff to receive, collate and analyse information, using systems andcompiling reports as necessary Develop and utilise data to identify trends and take appropriate action tomaintain and enhance performance Plan, implement and manage systems for the exchange of sensitiveinformation, data and intelligence
Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.
As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.
Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest?and state the role that you are interested in.?We are?committed to engaging with you.?
In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.
